Job Title
Data Entry Operator / MIS Executive
Location
Sipcot Industrial Area, Gummidipoondi, Tiruvalur, Chennai
Department
Production / Accounts / Administration
Reporting To
Management
Job Summary
We are looking for a detail-oriented and disciplined Data Entry Operator / MIS Executive to manage and maintain accurate production, inventory, and financial records at our seafood processing factory. The candidate will be responsible for recording and tracking the complete movement of harvested seafood from the time of procurement (lot-wise) until its conversion into frozen finished products and storage. The role also involves maintaining MIS reports, inventory records, payroll data, payment vouchers, and coordinating with various departments to ensure data accuracy and timely reporting.
Key ResponsibilitiesProduction & Harvest MIS
- Record all harvest procurements on a lot-wise basis.
- Track each lot throughout the processing cycle until conversion into finished frozen products.
- Maintain complete traceability records for every lot.
- Record production yields, recoveries, wastage, and output quantities.
- Ensure all production data is entered accurately and on time.
Inventory Management
- Maintain daily stock records of raw materials.
- Maintain finished goods inventory in cold storage.
- Reconcile physical stock with system records.
- Prepare daily, weekly, and monthly inventory reports.
- Monitor stock movement between processing sections and storage.
MIS & Reporting
- Prepare daily production MIS reports.
- Generate inventory and stock reconciliation reports.
- Maintain production dashboards and management reports.
- Prepare reports in Microsoft Excel using different formats as required by management.
- Ensure timely submission of all reports.
Payroll & Wage Records
- Maintain employee attendance data received from supervisors.
- Prepare salary and daily wage records.
- Maintain overtime and labour payment records.
- Coordinate with HR/Accounts for payroll processing.
Accounts & Payment Records
- Maintain records of payment vouchers.
- Record miscellaneous factory expenses.
- Maintain cash payment registers as instructed.
- Organize supporting documents for audit and verification.
Coordination & Reconciliation
- Coordinate with Factory Manager, Production Supervisors, Quality Department, Store Department, Procurement Team, and Accounts Department.
- Reconcile production, procurement, inventory, and dispatch reports.
- Identify discrepancies and report them promptly.
- Ensure consistency between physical records and MIS data.
Documentation
- Maintain proper filing of production documents, stock registers, vouchers, invoices, and reports.
- Ensure records are complete and readily available for internal and external audits.
- Maintain confidentiality of company data.
Required Skills
- Excellent knowledge of Microsoft Excel (mandatory).
- Strong data entry speed and accuracy.
- Ability to prepare and maintain multiple Excel formats, reports, and MIS sheets.
- Good analytical and reconciliation skills.
- Basic understanding of inventory management.
- Basic knowledge of payroll and voucher management.
- Good organizational and documentation skills.
- Ability to work independently and meet deadlines.
Language Requirements
Mandatory
- Tamil – Must be able to speak and understand.
- Hindi – Must be able to speak and understand.
Preferred
- Basic English reading and writing skills.
Educational Qualification
- Graduate in Commerce, Business Administration, Computer Applications, or any related field.
- Diploma in Computer Applications or equivalent will be an added advantage.
Experience
- 2–5 years of experience in Data Entry, MIS, Inventory Management, Production Reporting, or Factory Administration.
- Experience in a seafood processing factory, food processing industry, cold storage, or manufacturing environment will be preferred.
Computer Skills
- Microsoft Excel (Advanced)
- Microsoft Word
- Microsoft Outlook
- Basic knowledge of Tally/ERP software (preferred)
Personal Attributes
- Honest and trustworthy.
- High attention to detail.
- Strong numerical ability.
- Good communication skills.
- Team player with a positive attitude.
- Ability to work under pressure during peak production periods.
- Strong problem-solving and coordination skills.
Key Performance Indicators (KPIs)
- Accuracy of data entry and reports.
- Timely submission of daily MIS.
- Inventory reconciliation accuracy.
- Production traceability compliance.
- Timely payroll and voucher record maintenance.
- Error-free documentation.
- Effective coordination with production, stores, accounts, and management.
Working Environment
The role is based at a seafood processing factory and requires regular interaction with production, procurement, stores, quality assurance, accounts, and management teams. The candidate should be comfortable working in a fast-paced manufacturing environment and may occasionally be required to work extended hours during peak harvest and production seasons.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
