JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Job Description
Title: Coordinator, GPS India Events
Location: Bangalore, India
Reports to: Manager, APAC Events (Singapore)
Role Summary
Supports GPS India Events and India GPS Operations teams by coordinating event operations at client locations. Manages event intakes, registration, communications, vendors, and reporting through event management tools to ensure consistent, high-quality event delivery.
Key Responsibilities
Event Operations & Technology
- Support Event Specialists with event intakes, event order tools, and post-event records.
- Build and manage event registrations/sites (Eventurf); handle attendee inquiries.
- Flag inconsistencies and maintain clean event documentation.
- Coordinate event set-ups and tear-downs, including catering, AV, janitorial, and security.
- Conduct space walkthroughs to ensure event readiness.
- Support event budgeting and actuals tracking.
- Prepare materials, notes, and follow-ups for planning and operational meetings.
- Maintain event trackers, reports, and databases.
Stakeholder & Vendor Coordination
- Partner with Event Specialists and cross-functional teams (Legal, Facilities, IT/AV, Finance, Security).
- Liaise with vendors to ensure smooth service delivery.
- Support procurement, vendor onboarding, contracting, and vendor management.
- Track and consolidate event financials.
- Escalate vendor performance issues, risks, or inconsistencies early.
Event Communications and Reporting Support
- Draft internal communications, signage, and post-event materials (recaps and video content) using Adobe Express/Canva.
- Design and format event communications (invitations, digital posters, EDMs, stakeholder updates).
- Localize regional templates while maintaining client brand tone and standards.
- Support presentations, reports, and visual materials for event planning and leadership updates.
- Maintain documentation and templates for consistent event delivery.
Qualifications
Required
- 2–4 years of experience in events, operations, hospitality, or administration.
- Strong attention to detail, organizational skills, and clear communication in English.
- Ability to manage multiple priorities and work flexible hours.
- Comfort with Cvent, Momentus, Canva, or Adobe Express.
Preferred
- Experience with event registration systems and attendee management.
- Familiarity with Adobe Express, Canva, and PowerPoint.
- Prior exposure to corporate or multi-stakeholder events.
- 5+ years of experience in events/hospitality/program management with leadership exposure.
- Proficiency in Microsoft Office.
What Success Looks Like
- Registration and attendee management run smoothly.
- Event records are clean, complete, and execution-ready.
- Communications are clear, on-brand, and locally relevant.
- Budgets and expenses are tracked accurately; vendor onboarding is smooth.
- Events are delivered consistently with strong stakeholder satisfaction.
- Post-event reporting and feedback drive continuous improvement.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
