ransport Manager
Department
Administration / Operations
Reporting To
Administrative Officer / Operations Head / Principal
Location
School Campus
Experience
Minimum 5–8 years of experience in fleet or transport management, preferably in a school or educational institution.
Qualification
- Bachelor's Degree in any discipline.
- Diploma/Certification in Transport Management or Logistics is an added advantage.
- Valid driving license preferred.
- Proficiency in MS Office (Excel, Word, Outlook) and transport management software.
Job Summary
The Transport Manager is responsible for planning, coordinating, and managing the school's transportation operations to ensure the safe, timely, and efficient movement of students and staff. The role includes fleet management, driver supervision, route planning, vehicle maintenance, statutory compliance, and transport safety.
Key ResponsibilitiesTransport Operations
- Plan and manage daily transportation schedules.
- Ensure timely arrival and departure of all school buses.
- Develop and optimize bus routes for efficiency and safety.
- Coordinate transport arrangements for school events, educational trips, and special programs.
Fleet Management
- Monitor the maintenance and servicing of all school vehicles.
- Maintain vehicle fitness, insurance, pollution certificates, permits, and registration documents.
- Schedule preventive maintenance and ensure vehicle roadworthiness.
- Monitor fuel consumption and vehicle utilization.
Driver & Staff Management
- Recruit, train, supervise, and evaluate drivers and transport assistants.
- Ensure drivers follow traffic regulations and school safety policies.
- Conduct regular safety meetings and training sessions.
- Maintain attendance, duty rosters, and performance records.
Safety & Compliance
- Ensure compliance with RTO regulations and school transport guidelines.
- Conduct regular vehicle inspections and safety audits.
- Maintain emergency response procedures for transport-related incidents.
- Ensure GPS, CCTV, first-aid kits, fire extinguishers, and emergency contact systems are functional.
Parent & School Coordination
- Address transport-related concerns from parents promptly and professionally.
- Coordinate with school management regarding route changes and transport requirements.
- Maintain accurate student transport records and route allocations.
Documentation & Reporting
- Maintain transport logs, maintenance records, fuel reports, and driver documentation.
- Prepare monthly MIS reports on transport operations.
- Monitor transport expenses and support budget planning.
- Ensure proper documentation for audits and inspections.
Skills Required
- Strong leadership and team management skills.
- Excellent planning and organizational abilities.
- Knowledge of transport regulations and road safety standards.
- Good communication and problem-solving skills.
- Ability to handle emergencies calmly and efficiently.
- Strong analytical and reporting skills.
- Proficiency in Microsoft Office and transport management systems.
Key Performance Indicators (KPIs)
- 100% compliance with transport safety regulations.
- On-time bus operations.
- Reduction in transport-related complaints.
- Vehicle maintenance completed as per schedule.
- Effective fuel cost monitoring and optimization.
- Zero major transport safety incidents.
- High parent satisfaction with transport services.
Preferred Attributes
- Experience in managing school transportation.
- Strong understanding of child safety protocols.
- Ability to work under pressure and manage multiple routes.
- High integrity, discipline, and accountability.
- Willingness to be available during school operational hours and emergencies.
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
