Exicom Technologies India Private Limited is an indigenous defence technology company specializing in the design and manufacturing of advanced wireless communication equipment and tactical military-grade radios. The company serves the Indian Armed Forces (Army, Navy, Air Force), Paramilitary Forces, Special Forces, Defence PSUs, and leading private sector organizations.
Exicom works closely with DRDO and premier research institutions on advanced development programs. With strong domain expertise across Land Systems, Airborne Systems (Aerospace), Marine Equipment, Special Forces solutions, and R&D, Exicom has built a robust multi-vertical presence.
Over the last decade, Exicom has established itself as a trusted and reliable name in the defence communication ecosystem, with systems deployed across air, land, and maritime operational platforms. The company has received recognition for innovation and indigenous development, contributing significantly to India's defence modernization.
We are looking for a detail-oriented and organized Back Office Executive to support day-to-day administrative and operational activities. The ideal candidate should have strong proficiency in MS Excel, Word, and PowerPoint, along with the ability to analyze data and prepare reports.
Key Responsibilities:
Administrative & Secretarial Support
- Provide day-to-day secretarial assistance to the General Manager (GM) – Business Development.
- Take dictation in shorthand and transcribe accurately into formal documents, letters, MOMs, and reports.
- Draft, type, format, and proofread official correspondence, presentations, proposals, and business documents.
- Maintain the Sr GM’s calendar, schedule meetings, appointments, and travel plans.
- Organize and maintain confidential files, records, and correspondence.
- Communication & Coordination
- Act as a liaison between the Sr GM and internal departments, customers, government agencies, defence establishments, and vendors.
- Handle incoming calls, emails, and official communications professionally.
- Coordinate meetings, prepare agendas, and circulate minutes of meetings (MoM).
- Support preparation for customer presentations, exhibitions, defence expos, and business reviews.
Documentation & Reporting
- Maintain records of business development activities, proposals, contracts, and tender-related documentation.
- Assist in preparing reports, MIS, presentations, and data summaries for management review.
- Ensure timely filing and retrieval of sensitive and classified documents as per company protocols.
Confidentiality & Compliance
- Maintain strict confidentiality of strategic business information, defence projects, and management communications.
- Follow company security protocols and document handling procedures applicable to defence/aerospace operations.
Required Qualifications
- Graduate in any discipline.
- Certification/Diploma in Stenography, Secretarial Practice, or Office Administration preferred.
- Proficiency in shorthand (English) and typing speed as per organizational standards.
- Strong command over MS Office (Word, Excel, PowerPoint, Outlook).
Experience
- 3–8 years of experience as a Stenographer/Executive Assistant/Secretary to senior management.
- Experience in Defence, Aerospace, Manufacturing, PSU, or Government-related sectors preferred.
Required Skills & Competencies
- Excellent shorthand and transcription skills.
- Strong written and verbal communication abilities.
- High level of confidentiality and professional ethics.
- Good organizational and multitasking capabilities.
- Ability to work under pressure and manage priorities.
- Attention to detail and accuracy in documentation.
- Professional interpersonal and coordination skills.
Preferred Attributes
- Familiarity with defence procurement processes and official correspondence.
- Experience handling tender/RFP documentation.
- Exposure to ERP/document management systems is an advantage.· Ability to coordinate with senior officials, defence personnel, and government stakeholders.
Working Conditions
- Office-based role with occasional extended working hours based on business requirements.
- May involve travel coordination and support during exhibitions, customer visits, or defence events.
Pay: ₹35,000.00 - ₹45,000.00 per month
Benefits:
Application Question(s):
- Where are you located and residing currently ?
- What will be your joining period ?
- What is your Current & Expected Salary?
Work Location: In person
