Job Title: HR Executive / Sr. Executive HR
Department: Human Resources
Reports To: GM HR / Head – Human Resources
Job Summary
The HR Executive is responsible for supporting the organization's human resource functions, including recruitment, payroll processing, statutory compliance, employee engagement, performance support, and HR operations. The role ensures smooth HR processes while maintaining compliance with labor laws and organizational policies.
Key Responsibilities
1. Recruitment & Onboarding
- Source candidates through job portals, social media, employee referrals, and consultants.
- Screen resumes, conduct initial interviews, and coordinate interviews with department heads.
- Prepare offer letters and appointment letters.
- Manage joining formalities, documentation, and induction programs.
- Maintain recruitment trackers and MIS reports.
2. Payroll Management
- Prepare monthly payroll inputs, including attendance, leaves, overtime, incentives, and deductions.
- Coordinate with payroll vendors for accurate salary processing.
- Verify salary calculations and ensure timely salary disbursement.
- Process Full & Final (F&F) settlements.
- Generate salary slips and payroll reports.
3. Statutory Compliance
- Ensure compliance with labor laws and company policies.
- Manage statutory compliances including:
- PF
- ESIC
- Professional Tax
- Labour Welfare Fund
- Gratuity
- Bonus
- Shops & Establishment Act requirements
- Maintain employee records and statutory registers.
- Coordinate audits related to HR and statutory compliance.
4. Employee Engagement & Surveys
- Plan and execute employee engagement activities and recognition programs.
- Conduct employee satisfaction, engagement, and motivation surveys.
- Analyze survey findings and prepare reports with actionable recommendations.
- Support initiatives that improve employee morale, retention, and workplace culture.
5. HR Operations
- Maintain employee personnel files and HRIS records.
- Issue HR letters (confirmation, promotion, transfer, experience, etc.).
- Manage attendance and leave records.
- Support performance management and appraisal processes.
- Handle employee queries related to HR policies and benefits.
6. Employee Relations
- Address employee grievances professionally and confidentially.
- Ensure disciplinary procedures are followed in accordance with company policy.
- Promote a positive work environment and foster employee engagement.
7. HR Reporting & MIS
- Prepare monthly HR dashboards and reports covering:
- Recruitment status
- Attrition
- Headcount
- Payroll
- Attendance
- Employee engagement metrics
- Maintain accurate HR data and documentation.
Required Qualifications
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- MBA/PGDM in Human Resources preferred.
Experience
- 2.5–5 years of experience in HR operations, preferably in the hospitality industry.
- Hands-on experience with Spine HRMS will be an added advantage.
- Hands-on experience in recruitment, payroll, compliance, and employee engagement.
Key Skills
- Recruitment
- Payroll Processing
- Statutory Compliance (PF, ESIC, PT, LWF, Gratuity, Bonus)
- Employee Engagement
- Employee Survey Design & Analysis
- HRMS/HRIS Systems
- MS Excel (Advanced), Word, and PowerPoint
- HR Reporting & MIS
- Communication & Interpersonal Skills
- Problem-solving and Organizational Skills
- Knowledge of labor laws and HR best practices
Key Performance Indicators (KPIs)
- Recruitment closure within agreed timelines.
- Payroll processed accurately and on time (100% accuracy).
- Zero statutory compliance delays or penalties.
- Employee engagement survey participation rate.
- Improvement in employee satisfaction scores.
- Employee documentation accuracy and audit readiness.
- Reduction in employee attrition through engagement initiatives.
