Welcome to Haleon. We’re a purpose-driven, world-class consumer company putting everyday health in the hands of millions. In just three years since our launch, we’ve grown, evolved and are now entering an exciting new chapter – one filled with bold ambitions and enormous opportunity.
Our trusted portfolio of brands – including Sensodyne®, Panadol®, Advil®, Voltaren®, Theraflu®, Otrivin®, and Centrum® – lead in resilient and growing categories. What sets us apart is our unique blend of deep human understanding and trusted science.
Now it’s time to fully realise the full potential of our business and our people. We do this through our Win as One strategy. It puts our purpose – to deliver better everyday health with humanity – at the heart of everything we do. It unites us, inspires us, and challenges us to be better every day, driven by our agile, performance-focused culture.
About of the Role
The Specialist plays a key role in supporting the efficient and accurate management of the company’s global trademark portfolio. This position focuses on operational excellence across trademark filings, renewals, recordals, docket management, and data quality processes. The role ensures that trademark information, deadlines, and documentation are maintained to the highest accuracy standards, enabling smooth portfolio operations and reliable decision‑making. The individual will collaborate with internal teams, external counsel, and IP offices to ensure timely and compliant execution of trademark formalities.
Key Responsibilities:
-
Maintain and update trademark records, deadlines, and portfolio details in the docketing system (e.g., ANAQUA), ensuring complete, accurate, and audit‑ready data.
-
Support renewal and recordal activities, including ownership updates, licensing recordals, address changes, and other administrative actions.
-
Process incoming correspondence related to trademark matters, identify required actions, and route items to internal stakeholders or external counsel as needed.
-
Prepare, submit, or coordinate filings with IP Offices and external counsel, including routine formalities and documentation.
-
Perform daily docket reviews and ensure timely follow‑up on upcoming deadlines, extensions, prosecution stages, and required actions.
-
Support the drafting and management of Power of Attorney documents, declarations, and procedural forms.
-
Conduct initial quality checks on filings, updates, docket entries, and supporting documents; flag discrepancies or missing information and ensure corrections are completed promptly.
-
Assist with periodic portfolio audits, data‑cleaning activities, and quality‑assurance initiatives to strengthen the integrity of trademark assets.
-
Generate customized docket and portfolio reports for internal teams and external counsel to support ongoing operations and decision‑making.
-
Coordinate with cross‑functional teams (Legal, Marketing, Regulatory, Commercial) to provide accurate trademark information when requested.
-
Monitor status updates on filings, renewals, and prosecution matters through IP office databases, third‑party platforms, and external counsel communications.
-
Maintain organized, up‑to‑date files and documentation in the designated document management system.
-
Support process improvements, standardization efforts, and documentation of operating procedures within the trademarks operations team.
Why you?
Basic Qualification:
-
Graduate degree in any discipline is mandatory.
-
IP-relevant certifications (e.g., in intellectual property law, paralegal studies) are advantageous.
-
Up to 6 years of experience in trademark operations, docketing, prosecution support, or IP formalities within an in-house team, IP service provider, or law firm.
-
Experience with global trademark workflows, including renewals, recordals, and routine prosecution support.
-
Experience with IP docketing systems (e.g., Anaqua) and working with external counsels would be an added advantage.
Preferred Qualification:
-
Proficiency in trademark docketing tools (ANAQUA preferred) and document management systems.
-
Strong understanding of basic trademark terminology, prosecution stages, and formalities requirements.
-
Competence in reading and interpreting IP office records, status updates, and docket summaries.
-
High proficiency with Microsoft Office tools (Word, Excel, Outlook).
-
Ability to monitor deadlines, track updates, and maintain organized, accurate record
-
Excellent stakeholder management and communication skills, both written and oral.
-
High attention to detail, organisational skills, and the ability to prioritize and manage multiple tasks to strict deadlines.
-
Collaborative approach, with proven ability to work effectively across legal, operations, and finance teams.
-
Proactive problem-solving and adaptability in a dynamic, deadline-driven environment.
Job Posting End Date
2026-06-27
Haleon are committed to mobilising our purpose in a way that represents the diverse consumers and communities who rely on our brands every day. It guides us in creating an inclusive culture, where different backgrounds and views are valued and respected – all in support of understanding and best serving the needs of our consumers and unleashing the full potential of our people. It’s important to us that Haleon is a place where all our employees feel they truly belong.
During the application process, we may ask you to share some personal information, which is entirely voluntary. This information ensures we meet certain regulatory and reporting obligations and supports the development, refinement, and execution of our inclusion and belonging programmes that are open to all Haleon employees.
The personal information you provide will be kept confidential, used only for legitimate business purposes, and will never be used in making any employment decisions, including hiring decisions.
If you require a reasonable adjustment or accommodation or other assistance to apply for a job at Haleon at any stage of the application process, please let your recruiter know by providing them with a description of specific adjustments you are requesting. We’ll provide all reasonable adjustments to support you throughout the recruitment process and treat all information you provide us in confidence.
The Haleon recruitment team will contact you using a Haleon email account (@haleon.com). If you are not sure whether the email you received is from Haleon, please get in touch.
