Calendar & Schedule Management
- Manage and prioritize Director’s daily schedule, meetings, and appointments.
- Coordinate internal and external meetings.
- Ensure timely reminders and follow-ups on commitments.
Communication Management
- Screen and respond to emails, calls, and correspondence.
- Draft professional emails, letters, presentations, and reports.
- Act as a liaison between the Director and departments, clients, vendors, and stakeholders.
Meeting Coordination
- Prepare meeting agendas in consultation with Director.
- Attend meetings and record Minutes of Meeting (MOM).
- Follow up with concerned departments for action points.
Travel & Expense Management
- Arrange domestic/international travel bookings (flight, hotel, transport).
- Prepare travel itineraries.
- Maintain expense statements and reimbursement records.
Documentation & Confidential Records
- Maintain confidential files, contracts, and sensitive business documents.
- Organize and manage digital and physical records.
- Ensure document control and version tracking.
Coordination & Follow-ups
- Monitor project timelines and deadlines.
- Coordinate with cross-functional teams for updates.
- Ensure smooth execution of Director’s instructions.
Event & Board Coordination
- Assist in organizing board meetings and senior management meetings.
- Coordinate corporate events and official visits.
- Manage logistics for high-level guests.
Key Traits Required
- High confidentiality & integrity
- Strong organizational skills
- Excellent communication ability
- Proactive and detail-oriented
- Ability to handle pressure and multitasking
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
