Overview
Build The Blueprint and Arc & Eden are looking for an Operations & Accounts Executive to oversee operational planning, budgeting and financial administration across multiple projects and event activities. This role requires a highly organized and dependable individual capable of maintaining accuracy, managing timelines and ensuring seamless execution across all operational and financial functions.
We are looking for someone who is disciplined, process-oriented and capable of handling sensitive information and responsibilities with professionalism and integrity.
Key Responsibilities
Operations Management
- Assist in planning and coordinating day-to-day operations.
- Maintain and monitor timelines, checklists and project schedules.
- Coordinate with vendors, suppliers and external agencies.
- Track deliverables and ensure timely execution.
- Support event logistics and operational requirements.
Budgeting & Financial Administration
- Prepare and maintain detailed budgets and expense sheets.
- Track payments, invoices, quotations and purchase orders.
- Monitor expenditures and maintain cost records.
- Assist with cash flow tracking and financial reporting.
- Ensure accuracy and accountability across all financial transactions.
Vendor & Procurement Management
- Source quotations and compare vendors.
- Coordinate procurement and deliveries.
- Maintain records of agreements and invoices.
- Ensure timely payments and follow-ups.
Documentation & Reporting
- Maintain spreadsheets, databases and operational records.
- Organize files and project documentation.
- Prepare summaries and reports when required.
- Ensure data accuracy and systematic record keeping.
Required Skills
- Prior experience in operations, administration, accounts or finance-related roles is preferred.
- Strong command over Microsoft Excel, Google Sheets and Microsoft Office.
- Excellent organizational and time management skills.
- Ability to handle multiple tasks while maintaining accuracy and attention to detail.
- Strong analytical and problem-solving abilities.
- Comfortable working with budgets, numbers and financial records.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision.
Preferred Skills
- Basic accounting and bookkeeping knowledge.
- Experience with vendor management and procurement.
- Familiarity with project management tools such as Notion, Trello or Asana.
- Experience in operations or event management.
- Knowledge of GST, invoicing and financial documentation is an advantage.
Preferred Traits
We are looking for someone who is:
- Highly organized and methodical.
- Exceptionally detail-oriented.
- Reliable and trustworthy.
- Disciplined and process-driven.
- Calm under pressure and capable of handling multiple priorities.
- Comfortable working with numbers and records.
- Proactive and solution-oriented.
- Professional, accountable and dependable.
- Committed to maintaining accuracy and operational excellence.
What You'll Gain
- Hands-on experience in operations, budgeting and financial management.
- High ownership and responsibility from day one.
- Exposure to project management and event operations.
- Opportunity to work closely with the founder and core team.
- Experience contributing to an independent architecture and design festival from the ground up.
- Long-term growth opportunities with Arc & Eden and future editions of Build The Blueprint.
Pay: ₹5,000.00 - ₹9,000.00 per month
Benefits:
Work Location: Hybrid remote in Gurgaon, Haryana
