MAGIC INTERNATIONAL PVT. LTD.
Greater Noida, India | Commercial Printing
JOB DESCRIPTION
HR Executive – Payroll & Salary Administration
Department
Human Resources
Designation
HR Executive – Payroll & Salary
Location
Greater Noida, Uttar Pradesh
Employment Type
Permanent / Full-Time
Experience Required
2 – 6 Years
Salary
Best in Industry (Negotiable based on experience)
Reporting To
HR Manager / Senior HR
No. of Openings
1
About the Company
Magic International Pvt. Ltd. (MIPL) is a leading commercial printing company based in Greater Noida, India. We serve prestigious clients across education, publishing, and media sectors including MTG, Aakash, Cambridge, Sultan Chand, Burlington, McGraw Hill, and PhysicsWallah. With state-of-the-art Heidelberg and Komori printing machines and a workforce of 500+ employees, we are committed to excellence, innovation, and growth.
Role Overview
We are looking for an experienced and detail-oriented HR Executive to manage end-to-end payroll processing and salary administration for our 500+ employee workforce. This is a permanent, full-time role with an excellent compensation package for the right candidate. The ideal candidate will have strong command over payroll software, statutory compliance, and HR operations.
Key Responsibilities
Payroll Processing
- Manage complete monthly payroll cycle for all employees (workmen, staff, and management cadre)
- Calculate salaries including basic pay, HRA, conveyance, special allowances, overtime, and incentives
- Process attendance, leave, and overtime data from biometric/HRMS systems into payroll
- Ensure accurate deductions: PF, ESIC, Professional Tax, LWF, TDS, and loan/advance recoveries
- Prepare salary registers, payslips, and bank transfer advice within stipulated timelines
Statutory Compliance
- Ensure timely filing and payment of PF (EPFO), ESIC, Professional Tax, and Labour Welfare Fund
- Maintain compliance with Factories Act, Payment of Wages Act, Minimum Wages Act, and Bonus Act
- Prepare and file monthly/annual statutory returns (Form 24Q, Form 16, PF ECR, ESIC returns)
- Liaise with PF/ESIC offices and handle employee queries on statutory benefits
- Stay updated on changes in labour laws and statutory rates; update payroll accordingly
HR Operations & MIS
- Maintain and update employee master data: joining, confirmation, increments, transfers, exits
- Prepare HR MIS reports – manpower count, cost analysis, department-wise salary breakdown
- Coordinate with Finance for salary disbursement and reconciliation of payroll accounts
- Handle full & final settlement calculations for resigned/retired/terminated employees
- Assist in audits (internal, statutory, and labour audits) related to payroll and HR records
Employee Support & Coordination
- Address and resolve payroll-related queries and grievances of employees promptly
- Issue salary certificates, Form 16, experience letters, and other employment documents
- Coordinate with department heads for attendance approvals, shift data, and manpower updates
- Support HR Manager in performance appraisal cycles and salary revision processes
Candidate Requirements
Educational Qualification
- Graduate / Post-Graduate in Commerce, HR, or related field
- MBA in Human Resources preferred (not mandatory for experienced candidates)
Experience
- Minimum 5-10 years of hands-on payroll processing experience
- Prior experience in manufacturing / printing / industrial setup preferred
- Experience handling payroll of 100+ employees is essential
Technical Skills
- Proficiency in payroll software Omsai Preferred
- Strong working knowledge of MS Excel (VLOOKUP, pivot tables, salary MIS)
- Familiarity with EPFO Unified Portal, ESIC Portal.
- Experience with Google Sheets or HRMS platforms is an added advantage
Knowledge & Competencies
- In-depth knowledge of PF, ESIC, PT, LWF, TDS, Gratuity, and Bonus Act provisions
- Understanding of CTC structuring, take-home calculations, and compensation benchmarking
- Strong numerical accuracy and attention to detail
- Ability to maintain strict confidentiality of payroll data
- Good communication skills in Hindi and English
- Ability to work under deadline pressure during payroll closure periods
What We Offer
- Salary: Best in industry – competitive and negotiable based on experience & skills
- Employment Type: Permanent / Long-term career opportunity
- Work Environment: Professional, process-driven, and growth-oriented
- Exposure to multi-department HR operations in a large manufacturing setup
- Opportunity to work with modern tools, digital payroll systems, and data dashboards
- Statutory benefits: PF, ESIC, Gratuity as per eligibility
- Annual performance reviews and increment cycles
How to Apply
Interested candidates may send their updated resume with the subject line:
"Application: HR Executive – Payroll | [Your Name]"
Email: [email protected],[email protected]
Contact HR Department: Magic International Pvt. Ltd., Greater Noida
Walk-in interviews may also be scheduled for shortlisted candidates.
Magic International Pvt. Ltd. is an Equal Opportunity Employer. All applications will be treated with strict confidentiality.
Benefits:
- Cell phone reimbursement
- Leave encashment
Work Location: In person
