Manager – Executive Office & Strategic Initiatives
Location: Chennai (Frequent travel to Gummidipoondi & other business locations)
About the Role
We are looking for a proactive, highly organized professional to work directly with the Chief Executives . This is a strategic Executive Office role involving project coordination, business support, executive scheduling, recruitment coordination, board presentations, and management follow-up across multiple departments.
Key Responsibilities
- Manage the Board calendar, meetings, appointments and executive travel.
- Prepare AI-generated Minutes of Meeting (MoM) and track action items. Organize Video conference through MS Teams, Zoom, Google Meet. Sending schedules
- Ensure periodical vertical meetings are happening
- Document Management System both physical and soft copies
- Maintaining Confidentiality
- Drive project tracking, task follow-up and management dashboards.
- Coordinate domestic & international travel, ticketing, hotel bookings, itineraries and visa applications.
- Support recruitment through resume sourcing, interview coordination and consultant follow-up.
- Manage LinkedIn networking and executive communications.
- Prepare Board presentations, MIS reports and management dashboards.
- Coordinate customer meetings, conferences and business events.
- Travel with management for customer visits, factory reviews and business meetings.
- Collect and consolidate MIS from Production, Finance, HR, Procurement, Sales and Operations.
- Identify automation, AI tools and process improvement opportunities.
- Coordinate with customers, consultants, vendors and internal stakeholders.
Requirements
- Minimum 10 years of experience supporting CXOs/CMD/CEO Office, PMO, Strategy or Executive Office.
- Manufacturing industry experience is mandatory.
- Strong knowledge of project/task management platforms (Microsoft Planner, Asana, ClickUp, Trello, Notion, Zoho Projects, Odoo Projects or similar).
- Good understanding of KPI/KRA tracking, action monitoring and management reporting.
- Experience in domestic & international travel planning, visa processing and itinerary management.
- Excellent follow-up, coordination and stakeholder management skills.
- Advanced knowledge of Microsoft Excel, PowerPoint, AI productivity tools and LinkedIn.
- Tamil and Hindi speaking ability is mandatory (English proficiency required).
- Willing to travel frequently with management across India and overseas when required.
- A "Go & Get It Done" attitude with strong ownership, execution focus and ability to work independently.
Preferred
Experience with ERP systems, Power BI, Microsoft 365, Zoho, Odoo and Board presentation preparation.
Interested candidates may apply with updated resume along with Current CTC, Expected CTC and Notice Period
Pay: From ₹60,000.00 per month
Work Location: In person
