Operations & Administration Executive
Company: Tejco Global LLP
Department: Operations & Administration
Location: Khar West
Employment Type: Full-Time
Experience: 1–3 Years
About the Role
We are looking for a highly organized and responsible Operations & Administration Executive to manage day-to-day operational and administrative activities. The ideal candidate should be proactive, detail-oriented, good at coordination, and capable of handling multiple tasks efficiently.
The role will involve coordination between internal teams, vendors, customers, logistics partners, and management to ensure smooth daily operations.
Key Responsibilities1. Office & Administrative Operations
- Manage day-to-day office administration and operational activities.
- Maintain office records, documents, files, and important company information.
- Coordinate office requirements, supplies, maintenance, and service providers.
- Ensure smooth functioning of the office on a daily basis.
- Maintain attendance, leave records, and other administrative registers.
- Coordinate meetings, appointments, courier, travel, and other administrative requirements.
2. Operations & Coordination
- Coordinate with internal departments for daily operational requirements.
- Follow up on pending tasks, orders, deliveries, and operational activities.
- Coordinate with suppliers, vendors, courier companies, and logistics partners.
- Track purchase orders, dispatches, deliveries, and received materials.
- Maintain proper records of incoming and outgoing materials.
- Escalate delays, discrepancies, or operational issues to management.
3. Inventory & Stock Coordination
- Maintain records of office, packaging, and operational inventory.
- Monitor stock levels and identify requirements in advance.
- Coordinate with the purchase team for replenishment.
- Maintain inward/outward records and stock movement documentation.
- Assist in periodic physical stock verification.
4. Documentation & Data Management
- Prepare and maintain operational reports and trackers.
- Maintain invoices, purchase orders, delivery documents, quotations, and other records.
- Enter and update data accurately in Excel/Google Sheets/company systems.
- Ensure documents are properly filed and easily accessible.
- Prepare daily/weekly/monthly operational reports as required.
5. Vendor & Service Provider Coordination
- Communicate with vendors and service providers for routine requirements.
- Obtain quotations and coordinate for approvals when required.
- Follow up on pending supplies, services, repairs, and payments.
- Maintain vendor-related records and contact information.
6. Logistics & Dispatch Support
- Coordinate domestic and international shipments with logistics partners.
- Prepare and verify dispatch-related documentation.
- Track shipments and provide status updates to the concerned teams.
- Coordinate with customers/internal teams regarding delivery timelines.
- Resolve basic logistics and delivery-related issues through proper follow-up.
Required Skills
- Good communication and coordination skills.
- Strong organizational and follow-up abilities.
- Good working knowledge of MS Excel / Google Sheets.
- Basic knowledge of documentation and office administration.
- Ability to multitask and prioritize work.
- Attention to detail and accuracy.
- Good email writing and professional communication.
- Ability to work independently and take ownership of assigned tasks.
- Problem-solving and vendor coordination skills.
Preferred Qualifications
- Graduate in any discipline.
- 1–3 years of experience in operations, administration, back-office, logistics, or coordination.
- Experience in a manufacturing, trading, medical-device, healthcare, or e-commerce company will be an advantage.
Key Performance Indicators (KPIs)
- Timely completion of operational tasks.
- Accuracy of documentation and data.
- Effective vendor and logistics coordination.
- Inventory and stock record accuracy.
- Timely follow-up and closure of pending activities.
- Smooth day-to-day office operations.
- Responsiveness to internal and external stakeholders.
Ideal Candidate
We are looking for someone who is responsible, proactive, organized, and execution-oriented—someone who doesn't just record pending tasks but actively follows up and ensures they are completed.
Work Location: In person
