Key Responsibilities1. Documentation & Scope Management
- Prepare and maintain landlord-tenant work lists using Excel and WhatsApp.
- Categorize and track activities under Pre-Possession and Post-Possession stages.
- Maintain accurate project documentation and ensure timely uploads to Google Drive.
- Keep all project formats, trackers, and records updated and easily accessible.
2. Communication & Stakeholder Coordination
- Create and manage project WhatsApp groups as per company naming standards.
- Share welcome messages, project introductions, updates, and important notices.
- Communicate urgent matters through calls, WhatsApp messages, photos, and videos.
- Act as the primary coordination point between landlords, tenants, vendors, and internal teams.
3. Drawings & Approval Management
- Follow up with stakeholders for working drawings in PDF and AutoCAD formats.
- Track pending approvals using the escalation matrix: Email → WhatsApp → Call.
- Maintain organized records of all approved drawings in Google Drive.
- Arrange coordination or conference calls for drawing-related clarifications.
4. Site Visits & Project Monitoring
- Conduct site visits after receiving approved drawings.
- Review drawings on-site for feasibility, accuracy, and execution readiness.
- Plan and execute weekly site visit schedules for multiple ongoing projects.
- Increase site monitoring frequency for critical projects and urgent handovers.
5. Vendor Management & Work Execution
- Share work scopes and pre-possession task lists with vendors and project teams.
- Collect and maintain vendor contact details.
- Track project start dates, completion dates, and execution progress.
- Provide guidance and support to vendors on operational and technical challenges.
- Ensure timely completion through regular follow-ups and reminders.
6. Progress Tracking & Reporting
- Share daily progress updates, including completed, ongoing, and pending activities.
- Upload and circulate site photos and videos for progress monitoring.
- Track project timelines against committed schedules and milestones.
- Maintain pending issue trackers and ensure timely closure.
7. Handover Planning & Execution
- Provide handover notifications at least 10 days in advance via email and WhatsApp.
- Coordinate with all stakeholders to ensure timely store handovers.
- Monitor critical activities to prevent project delays.
8. Post-Possession Coordination
- Monitor all post-possession activities and ensure completion within agreed timelines.
- Track pending issues and coordinate closure with relevant stakeholders.
- Escalate delays and propose practical solutions to expedite completion.
9. Compliance & Regulatory Coordination
Ensure the following approvals and certifications are obtained at least one month before store opening:
- Fire NOC
- Power Load Approval
- Occupancy Certificate
- Completion Certificate
10. Issue Resolution & Escalation Management
- Identify project risks and execution challenges proactively.
- Recommend practical and solution-oriented corrective actions.
- Arrange coordination calls to resolve vendor, site, or drawing-related issues.
- Escalate unresolved concerns to management in a timely manner.
- Suggest process improvements to enhance project efficiency and execution.
Required Skills & Competencies
- Strong coordination and follow-up abilities.
- Proficiency in MS Excel, Google Drive, and WhatsApp-based project communication.
- Ability to manage multiple projects, sites, and vendors simultaneously.
- Excellent planning, scheduling, and time management skills.
- Strong written and verbal communication skills.
- Proactive problem-solving and decision-making approach.
- High level of organization, accountability, and attention to detail.
- Ability to work independently and manage deadlines effectively.
Pay: ₹14,000.00 - ₹20,500.00 per month
Benefits:
Work Location: In person
