To maintain accurate records of materials dispatched to various project sites, reconcile delivery details with invoices.
Key Responsibilities:
-
Maintain and track all Delivery Challans with unique IDs.
-
Confirm material receipt from project sites.
-
Verify DCs against invoices for accuracy (item, quantity, price).
-
Identify and resolve discrepancies with concerned teams.
-
Collect site acknowledgments and reconcile materials.
-
Report shortages, excess, or damages.
-
Maintain organized digital and physical records for audits.
-
Coordinate with warehouse, transporters, sites, and accounts.
-
Prepare daily/weekly/monthly reports on dispatch and mismatches.
-
Maintain inventory with unique IDs and track item location.
-
Ensure stock accuracy through regular audits.
-
Issue and track tools with proper documentation.
-
Ensure timely return and maintain usage logs.
-
Schedule maintenance and manage repairs.
-
Inspect tools for safety and compliance.
-
Coordinate tool dispatch and resolve site issues.
-
Maintain updated records of all movements.
-
Prepare regular reports; keep documents audit-ready.
-
Knowledge of logistics, dispatch, and inventory workflows
-
Basic understanding of invoicing, reconciliation, and maintenance
-
Proficient in MS Excel and inventory/document systems
-
Familiar with tools, equipment, and safety standards
-
Strong coordination, organization, and communication skills
-
Experience in construction/project environments preferred
Qualifications:
