Job Summary
The Commercial Executive is responsible for managing commercial activities related to quotations, purchase orders, billing, vendor coordination, client documentation, contract administration, and project financial tracking. The role ensures smooth execution of commercial processes while maintaining compliance with company policies and client requirements.
Key ResponsibilitiesCommercial & Contract Management
- Prepare and submit quotations, proposals, and commercial offers.
- Review purchase orders, work orders, and contract terms.
- Coordinate with clients for PO amendments, extensions, and revisions.
- Maintain contract documentation and commercial records.
Billing & Invoicing
- Prepare customer invoices as per contract terms.
- Coordinate with clients for invoice submission through customer portals (Coupa, Ariba, SAP, etc.).
- Track invoice approvals and resolve invoice discrepancies.
- Follow up on outstanding payments and maintain receivable ageing reports.
Project Coordination
- Coordinate with operations and project teams for work completion documents.
- Verify work completion certificates, delivery notes, and supporting documents before billing.
- Track project costs, revenues, and profitability.
Vendor & Procurement Coordination
- Coordinate with vendors for quotations and purchase orders.
- Monitor delivery schedules and vendor commitments.
- Verify vendor invoices before processing payments.
- Maintain vendor documentation and agreements.
Documentation & Compliance
- Maintain commercial files and project documentation.
- Ensure statutory documents are collected before invoice submission.
- Coordinate submission of compliance documents required by clients.
- Maintain accurate records for audits.
MIS & Reporting
- Prepare weekly and monthly commercial MIS reports.
- Monitor sales orders, pending invoices, collections, and project status.
- Generate reports for management on commercial performance.
- Maintain ERP data including customer, project, and cost centre details.
Customer Coordination
- Act as the commercial point of contact for clients.
- Resolve commercial queries related to quotations, invoices, and payments.
- Coordinate with finance, operations, procurement, and management for timely issue resolution.
Required Skills
- Strong knowledge of commercial documentation and contract management.
- Good understanding of GST, TDS, invoicing, and taxation basics.
- Knowledge of ERP systems (SAP, Oracle, Tally, Zoho, or similar).
- Excellent Microsoft Excel skills (VLOOKUP, Pivot Tables, formulas, MIS reporting).
- Strong communication and negotiation skills.
- Good analytical and problem-solving abilities.
- Ability to manage multiple projects and deadlines.
Educational Qualification
- Bachelor's Degree in Commerce (B.Com), Business Administration (BBA), Finance, or a related field.
- MBA (Finance/Operations) is an added advantage.
Experience
- 2–5 years of experience in commercial operations, billing, contracts, procurement, or project coordination.
- Experience in Facility Management, MEP, Construction, Engineering, or EPC companies is preferred.
Key Performance Indicators (KPIs)
- Timely submission of quotations and invoices.
- Invoice approval turnaround time.
- Collection efficiency and reduction in outstanding receivables.
- Accuracy of commercial documentation.
- Contract compliance.
- MIS submission within deadlines.
- Vendor and client issue resolution turnaround time.
- ERP data accuracy.
Preferred Competencies
- Attention to detail.
- Commercial negotiation skills.
- Time management.
- Customer relationship management.
- Team collaboration.
- Decision-making ability.
- Professional ethics and confidentiality.
Pay: ₹9,266.01 - ₹18,000.00 per month
Benefits:
Work Location: In person
