Executive Assistant to Director Main Purpose
To act as the Director’s right-hand support by managing daily coordination, follow-ups, scheduling, communication, and documentation, ensuring smooth execution of sales, purchase, and business activities.
Job Description (JD)
Task — Details
Daily Task & Follow-up Management —
Track daily tasks assigned by Director, follow up with team members, vendors, and customers, and ensure timely completion of work.
Schedule & Meeting Management —
Manage Director’s daily schedule, plan meetings, arrange appointments, and send reminders to ensure time is used effectively.
Sales & Customer Coordination —
Assist in customer communication, prepare quotations, share product details, and follow up on inquiries and pending orders.
Purchase Coordination —
Coordinate with suppliers for purchase orders, confirm deliveries, track pending materials, and maintain supplier communication.
WhatsApp & Communication Handling —
Manage business WhatsApp communication, respond to routine queries, organize messages, and escalate important matters to Director.
Documentation & Record Maintenance —
Maintain records of quotations, orders, purchase details, and important documents in organized formats.
Travel & Visit Planning —
Arrange travel bookings, hotel reservations, and prepare schedules for business visits or exhibitions.
Internal Team Coordination —
Act as a bridge between Director and team members, ensuring instructions are clearly communicated and followed.
Data & Report Preparation —
Prepare basic reports such as order status, pending follow-ups, and daily activity summaries.
Vendor & Customer Follow-ups —
Follow up with customers for payments, order confirmations, and delivery updates.
Skills Required
- Strong communication skills (Hindi/Gujarati required, English preferred)
- Excellent follow-up discipline (very important)
- Good organizational and multitasking ability
- Confidence in handling WhatsApp, calls, and emails
- Basic knowledge of Excel and document management
- Ability to prioritize tasks and manage time effectively
- Professional and polite communication style
- Attention to detail and reliability
- Ability to handle confidential information responsibly
- Willingness to learn business processes
Pay: ₹8,000.00 - ₹20,000.00 per month
Education:
Experience:
- Personal assistant: 1 year (Preferred)
Language:
- English (Preferred)
- Gujarati (Preferred)
Location:
- Rajkot, Gujarat (Rajkot) (Preferred)
Work Location: In person
