Job Description Position
HR Executive / Senior HR Executive
Department
Human Resources
Reporting To
Director
Location
ESPI Eduvoyage Ltd, Sayajigunj Vadodara
About ESPI Eduvoyage Ltd
ESPI Eduvoyage Ltd is a leading overseas education, visa, and travel services organization offering comprehensive solutions including study abroad counselling, university admissions, CAS and visa processing, visitor visas, business visas, tourist visas, passport assistance, air ticket booking, and domestic & international tour packages. We are committed to delivering exceptional customer experiences while fostering a high-performance work culture.
Job Summary
The HR Executive/Senior HR Executive will be responsible for managing end-to-end HR operations including recruitment, onboarding, employee engagement, attendance and leave management, payroll coordination, HR documentation, performance management, compliance, and employee relations. The role requires an energetic HR professional capable of supporting business growth by attracting, developing, and retaining top talent.
Key ResponsibilitiesTalent Acquisition
- Manage end-to-end recruitment for counselling, visa processing, sales, operations, travel, marketing, and support functions.
- Source candidates through job portals, social media, employee referrals, and campus recruitment.
- Screen resumes, conduct initial interviews, schedule interviews, and coordinate hiring.
- Prepare offer letters and complete joining formalities.
- Maintain recruitment reports and hiring dashboards.
Employee Onboarding & Induction
- Conduct employee induction and orientation programs.
- Ensure timely collection and verification of employee documents.
- Coordinate onboarding with department heads.
- Facilitate smooth integration of new employees.
HR Operations
- Maintain employee records and HR documentation.
- Manage attendance, leave records, and HRMS updates.
- Coordinate monthly payroll inputs with the finance team.
- Issue appointment letters, confirmation letters, promotion letters, warning letters, and experience letters.
Performance Management
- Coordinate probation reviews and employee confirmations.
- Assist in performance appraisal cycles.
- Track employee KPIs and development plans.
- Support employee learning and development initiatives.
Employee Engagement
- Organize employee engagement activities, celebrations, recognition programs, and team-building events.
- Conduct employee satisfaction surveys.
- Promote a positive and collaborative workplace culture.
Compliance & Policies
- Ensure compliance with labour laws and company HR policies.
- Maintain statutory records and employee files.
- Update HR policies and employee handbook as required.
HR Analytics & Reporting
- Prepare monthly HR MIS reports.
- Monitor employee attrition, absenteeism, and recruitment metrics.
- Generate HR dashboards for management review.
Employee Relations
- Address employee grievances professionally.
- Counsel employees regarding workplace issues.
- Maintain confidentiality of employee information.
Required Qualifications
- Bachelor's or Master's degree in Human Resources, Business Administration, or related field.
Experience
- 2–7 years of experience in HR Operations and Recruitment.
Experience in education consultancy, immigration, travel, hospitality, or service industries will be an added advantage.
Required Skills
- Excellent communication and interpersonal skills.
- Strong recruitment and interviewing skills.
- Knowledge of HRMS, MS Office, and payroll coordination.
- Understanding of labour laws and HR compliance.
- Strong organizational and multitasking abilities.
- Problem-solving and conflict-resolution skills.
- Ability to work in a fast-paced, target-driven environment.
- High level of integrity and confidentiality.
Key Competencies
- Leadership and teamwork
- Decision-making
- Time management
- Attention to detail
- Employee engagement
- Negotiation skills
- Adaptability
- Customer-focused mindset
Key Performance Indicators (KPIs)
- Time-to-fill open positions
- Quality of hires
- Employee retention rate
- Employee engagement score
- Recruitment closure percentage
- Onboarding completion within SLA
- HR documentation accuracy
- Compliance adherence
- Performance appraisal completion
- Employee satisfaction
Pay: ₹12,626.31 - ₹35,170.51 per month
Work Location: In person
