Job Description – Executive Assistant to Director
Job Title: Executive Assistant to Director
Location: Gandhidham, Gujarat
Department: Executive Office
Experience: 3–8 Years (Executive Assistant/Executive Coordination/Administration)
Qualification: Bachelor's Degree in Business Administration, Commerce, Management, or related field.
About the Role
We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to Director to provide comprehensive administrative and operational support to the Director. The ideal candidate should possess excellent communication skills, strong analytical abilities, exceptional proficiency in Microsoft Excel, and the ability to prepare professional reports, presentations, and business correspondence.
Key Responsibilities
- Provide day-to-day administrative and executive support to the Director.
- Prepare and maintain MIS reports, dashboards, trackers, and business reports using Microsoft Excel.
- Draft professional emails, letters, MOMs (Minutes of Meeting), and official correspondence.
- Maintain accurate records, files, and confidential business documents.
- Coordinate with internal departments to collect, analyze, and present business information.
- Track action items assigned by the Director and ensure timely follow-up with concerned teams.
- Prepare daily, weekly, and monthly status reports for management review.
- Organize meetings, prepare agendas, record meeting minutes, and circulate action points.
- Assist in preparing presentations, reports, and management summaries.
- Manage the Director's calendar, appointments, travel schedules, and meeting arrangements.
- Maintain proper documentation and ensure accuracy in all reports and communications.
- Support data analysis and generate meaningful insights for decision-making.
- Coordinate with vendors, clients, and external stakeholders whenever required.
- Handle confidential information with professionalism and discretion.
Required Skills
- Excellent knowledge of Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, Formulas, Charts, Conditional Formatting, Data Analysis).
- Strong email drafting and business communication skills.
- Excellent reporting, documentation, and presentation abilities.
- Exceptional attention to detail and organizational skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Word, PowerPoint, and Outlook.
- Ability to maintain confidentiality and professionalism.
Preferred Candidate Profile
- Experience working directly with senior management or directors.
- Strong follow-up and coordination skills.
- Ability to prepare management reports with high accuracy.
- Professional attitude with excellent interpersonal skills.
- Self-motivated, proactive, and capable of working independently.
Key Competencies
- Executive Coordination
- Advanced Excel & MIS Reporting
- Email & Business Correspondence
- Report Preparation
- Data Analysis
- Calendar & Meeting Management
- Documentation & Record Keeping
- Time Management
- Communication Skills
- Attention to Detail
- Confidentiality
- Multi-tasking
Why Join Us?
- Opportunity to work closely with senior leadership.
- Exposure to strategic business operations.
- Professional growth in a dynamic corporate environment.
- Collaborative and performance-driven work culture.
Pay: ₹14,764.51 - ₹35,000.00 per month
Work Location: In person
