Job Title: Executive Assistant
Location: MIDC, Bhosari.
Company: IG Holdings Pvt Ltd
Role Summary
The executive assistant will provide high-level administrative, coordination, and strategic support to the director. The role requires strong judgement, discretion, and the ability to manage business priorities across office, factory, branch, and partner-facing activities for a company involved in diesel engine applications, marine propulsion systems, manufacturing, and service operations.
Key Responsibilities
- Manage the director's calendar, meetings, travel, and priority communications.
- Prepare agendas, notes, action trackers, presentations, reports, and follow-up summaries.
- Coordinate with internal teams across management, finance, marketing, sales, aftermarket service, engineering, and operations.
- Track deadlines, project updates, approvals, and pending action items.
- Handle confidential information with discretion and professionalism.
- Organise internal and external meetings, customer visits, vendor discussions, and event logistics.
- Support travel arrangements, itineraries, reimbursements, and scheduling across locations.
- Draft emails, letters, and business communications on behalf of the director.
- Monitor incoming requests and ensure timely responses or escalation.
- Assist in documentation, filing, and office administration as needed.
- Liaise with branch offices, factories, and service teams for smooth execution of business plans.
- Support coordination for product launches, customer engagements, training sessions, and business events.
Required Qualifications
- Bachelor’s degree in any discipline.
- Minimum 2 years of experience supporting senior leadership.
- Strong written and verbal communication skills.
- Proficiency in MS Office, especially Excel, PowerPoint, and Outlook.
- Strong organisational and multitasking skills.
- Ability to work under pressure and manage changing priorities.
Preferred Skills
- Experience in marine, manufacturing, engineering, automotive, or industrial sectors.
- Strong business acumen and professional presence.
- Ability to handle confidential and sensitive matters.
- Problem-solving mindset with attention to detail.
- Ability to coordinate with multiple stakeholders across locations.
Personal Attributes
- Proactive and dependable.
- Polite, confident, and well-groomed professionally.
- Highly organised and result-oriented.
- Flexible with timings for business demands.
- Strong sense of ownership and accountability.
Compensation
As per industry standards and the candidate profile.
Pay: ₹30,000.00 per month
Work Location: In person
