Role Summary
This role is responsible for managing end-to-end Import Operations including PO tracking, ADC/NOC verification, NN documentation, BOE filing under Deferred Duty system, DPD coordination, logistics planning, shipping line coordination, supplier payment follow-up, SAP updates, IDPMS documentation, license registration, and complete documentation control.
The role ensures timely customs clearance, cost accuracy, regulatory compliance (ICEGATE, Customs, Bank), coordination with CHA, Purchase, RM Store, Finance, and Shipping Lines, and accurate maintenance of all import-related MIS sheets and records.
Key Responsibilities
1. Purchase Order Tracking & Import Planning
Update received PO in Pending Import Sheet.
Verify ADC/NOC validity for Ascom/Calcium POs.
Follow-up for NN & Original Documents from supplier.
Send NN documents to CHA.
Daily review of Import Sheet and update ETA.
Daily coordination with Purchase Team for shipment updates.
2. Bill of Lading (BL) & Documentation Control
Verify and approve Draft BL.
Send Draft BL to CHA for DPD nomination.
Follow-up for DPD nomination confirmation.
Arrange Telex BL from supplier.
Arrange withdrawal of original documents from Bank and submit to CHA.
3. Shipping Line & Bond Compliance
Check Shipping Line FDS Bond validity.
Prepare FDS Bond if new shipping line is used.
Arrange Shipping Line invoice as per ETA.
Arrange DO (Delivery Order) from Shipping Line.
Send Shipping Line payment request to Accounts with Vikas Sirs approval.
4. BOE Filing & Deferred Duty Compliance
BOE filing under Deferred Duty system.
Verify Deferred Duty details on ICEGATE after BOE filing.
Send Duty Payment mail to Accounts as per Deferred Duty system with approval.
Follow-up with CHA for clearance after vessel inward (OC & Gate Pass).
5. Logistics & Clearance Coordination
Plan transportation in advance and coordinate with transporter.
Generate E-way Bill and share with transporter.
Follow-up with transporter for timely container pick-up to avoid ground rent charges.
Arrange invoice from CHA & Transporter.
Send shipment documents to RM Store for GRPO creation.
Advance planning coordination with RM Store.
6. Supplier Payment & Financial Coordination
Arrange balance payment as per agreed payment terms with supporting documents.
Arrange supplier payment as per due dates mentioned in OS Sheet.
Submit consignment-wise invoice set to Accounts Department.
7. SAP Management
Update PO Import-wise shipment details & license linking.
Update Landed Cost in SAP.
Create License Master in SAP.
Create RoDTEP Master in SAP.
Reconciliation of Sheet & SAP on regular basis.
8. IDPMS & Banking Compliance
Prepare IDPMS documents for submission to Bank.
Ensure timely closure of IDPMS cases.
9. Sheet Updation & MIS Maintenance
Maintain and update following sheets:
Import Sheet / Imported Sheet
Import Outstanding Sheet
Import License Sheet
RoDTEP Utilization Sheet
ADC/NOC Sheet
Monthly Cost Sheet
Duty Payment Details Sheet
10. License Registration & Regulatory Compliance
Prepare documents for License Registration.
Courier documents to CHA for registration.
11. Filing & Documentation Control
Filing:
BOE
Cost Sheet with supporting documents
HSS Documents
Folder Management:
Consignment-wise folder update (All documents).
Cost Sheet with supporting documents.
HSS Documents.
Advance License documents.
