Job Description – Admin Executive
Location: Mumbai
Experience: Minimum 4+ Years
Qualification: B.Com / M.Com
Employment Type: Full-Time
About Marcos Quay Sports Foundation
Marcos Quay Sports Foundation partners with schools across India to build structured Physical Education, Sports, and Student Wellness Programs. We are committed to operational excellence, strong systems, and delivering exceptional service to our partner schools.
We are looking for a proactive and detail-oriented Admin Executive who can independently manage day-to-day administrative operations while ensuring efficiency, cost optimization, and seamless coordination across departments.
Key ResponsibilitiesAdministration & Procurement
- Manage end-to-end procurement activities, including raising Purchase Orders (POs), obtaining quotations, vendor comparisons, and ensuring timely procurement of goods and services.
- Maintain procurement records and documentation in accordance with company processes.
- Coordinate with internal departments to understand and fulfill administrative requirements.
Inventory Management
- Maintain accurate inventory records for office assets, sports equipment, and consumables.
- Monitor stock levels and initiate timely replenishment.
- Conduct periodic inventory audits and reconciliation to minimize discrepancies.
- Ensure proper storage, movement, and tracking of company assets.
Travel & Accommodation Management
- Arrange domestic travel bookings, including Air, Train, and Bus tickets based on business requirements.
- Coordinate hotel and accommodation bookings while ensuring cost-effective arrangements.
- Handle travel itineraries, confirmations, and last-minute changes efficiently.
Vendor Management
- Identify, onboard, and maintain relationships with vendors and service providers.
- Negotiate commercial terms to achieve cost savings without compromising quality.
- Monitor vendor performance and ensure timely delivery of products and services.
- Resolve vendor-related issues professionally and efficiently.
Office Administration
- Ensure smooth day-to-day office operations.
- Coordinate courier services, office maintenance, housekeeping, and facility management.
- Maintain records of office assets, agreements, and administrative documentation.
- Support various departments with administrative requirements.
Documentation & Compliance
- Prepare Purchase Orders and maintain supporting documentation.
- Maintain vendor databases and administrative MIS reports.
- Ensure timely submission and filing of administrative records.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
