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KEY RESPONSIBILITIES
Event Travel logistics and hospitality management
Managing day to day coordination with stakeholders
Managing day to day event related documentation, data and communication.
Adherence to set process and requisite approval matrix
Vendor management
- Ensuring that the events are executed within the stipulated time within the given budgets.
- Building of RFQ
- Ensuring billing is submitted in accordance with the RFQ’s
- Lead end-to-end planning and execution of corporate events, leadership conferences, recognition programs, annual meets, offsites, incentive trips, and business forums.
- Ensure flawless event delivery while maintaining quality, brand standards, and participant experience.
- Conduct venue/ site inspections, and feasibility assessments.
- Timely delivery of creative assets and setup requirements.
- Successful execution of event experience within approved budgets.
Measures of Success
- Adherence to delivery of distribution events
- Creativity and innovation
- Adherence to department processes
- Delegate satisfaction,
- Cost optimization and vendor performance management.
- Compliance with organizational and regulatory requirements.
Key Relationships (Internal /External)
- Distribution Leaders
- Fulfillment Teams
- Travel and Event partners
- Finance Procurement
Key competencies/skills required
- Excellent communication skills (oral written)
- Innovation, Customer centricity and Service mindset, Strong Intersection Management relationship building capability
- Proactive, Result oriented, high energy, ability to multi-task and diligence, eye for details, Problem solving capabilities
- Self starter, independent worker
- Must be proficient in advanced excel and power point and other MS office softwares.
