Executive Assistant to CEO
Location: Anand, Gujarat, India
Reports To: CEO
Travel: Domestic and International
Availability: Extended hours when CEO is traveling
Job DescriptionPosition: Executive Assistant to CEO
Location: Anand, Gujarat
Purpose of Position
Serve as the CEO's right hand by managing communications, coordinating strategic initiatives, monitoring business performance, facilitating execution across departments, and ensuring timely follow-up on all CEO directives.
The Executive Assistant to CEO acts as a force multiplier for the CEO, enabling efficient decision-making and execution across all business units.
Key Responsibilities1. Executive Communications Management
- Monitor CEO emails, WhatsApp, LinkedIn, and business communications
- Draft responses for CEO approval
- Follow up on outstanding communications
- Escalate urgent matters immediately
- Maintain communication tracker
2. Task Delegation & Follow-Up
- Receive CEO directives
- Assign tasks to appropriate managers
- Track completion status
- Escalate delays
- Provide daily completion reports
3. Dashboard Monitoring
Monitor:
- Revenue dashboards
- Recruitment dashboards
- Student enrollment dashboards
- Marketing dashboards
- Retail store dashboards
- HR dashboards
Alert CEO whenever KPIs exceed thresholds.
4. Internal Team Coordination
Conduct regular meetings with:
- Head of Revenue
- Head of Marketing
- HR Manager
- Consultancy Managers
- Technology Team
- Colombia Team Leads
Prepare updates and action items.
5. Strategy & SWOT Support
- Participate in SWOT analysis
- Research market opportunities
- Develop action plans
- Coordinate execution teams
- Monitor strategic projects
6. Travel & Executive Support
- Design itineraries
- Manage travel bookings
- Prepare meeting schedules
- Coordinate logistics
- Airport pickups and drop-offs
- Accompany CEO during business trips when required
7. Meeting Management
Attend meetings with:
- Universities
- Sponsors
- Agents
- Employers
- Strategic Partners
Responsibilities:
- Prepare agenda
- Take Minutes of Meeting (MOM)
- Distribute action items
- Follow up on execution
8. Relationship Management
Maintain relationships with:
- University partners
- Employers
- Sponsors
- Agents
- Vendors
- Government stakeholders
9. Project Management
Manage special projects:
- New country launches
- Partnership development
- Business expansion
- Technology implementation
- Recruitment campaigns
Preferred Candidate Profile
- MBA preferred
- 2+ years operations/project management experience
- Excellent English communication
- Experience with international business
- Strong Excel and dashboard skills
- Comfortable working across US time zone
- 4 wheeler DL
- Passport ready for international travel
- Highly organized and execution-focused
Pay: Up to ₹50,000.00 per month
Benefits:
- Paid time off
- Work from home
Education:
Experience:
- supporting executives: 2 years (Required)
Language:
License/Certification:
- 4 wheeler Driving Licence (Required)
Location:
- Anand, Gujarat (Preferred)
Willingness to travel:
Work Location: Hybrid remote in Anand, Gujarat
