Job Summary
The Boys Hostel Warden shall be responsible for the overall administration, discipline, safety, security, welfare, and efficient management of the Boys Hostel. The Warden shall ensure a secure, hygienic, disciplined, and student-friendly residential environment while maintaining institutional standards and complying with the policies and regulations of KC Group of Institutions.
Candidate must be willing to relocate.
Free accommodation and food.
For more information contact anytime at 8872088405.
Key Responsibilities1. Hostel Administration
- Oversee the day-to-day administration and functioning of the Boys Hostel.
- Manage room allotment, occupancy, transfers, and vacation of hostel rooms.
- Maintain accurate records of hostel residents and hostel assets.
- Ensure compliance with hostel rules, regulations, and institutional policies.
- Supervise all hostel operations to ensure smooth and efficient functioning.
2. Student Welfare
- Ensure the safety, security, health, and overall well-being of hostel residents.
- Provide guidance and counselling to students regarding personal, behavioural, and adjustment-related issues.
- Foster a positive, respectful, and disciplined living environment.
- Address student grievances promptly and fairly.
3. Discipline & Conduct
- Maintain discipline within the hostel premises at all times.
- Conduct regular inspections of hostel rooms and common areas.
- Prevent ragging, bullying, violence, substance abuse, gambling, and any unlawful or prohibited activities.
- Report incidents of indiscipline or misconduct to the competent authority without delay.
- Ensure adherence to hostel timings and code of conduct.
4. Security Management
- Monitor entry and exit of students and visitors.
- Ensure proper maintenance of visitor, gate pass, and leave registers.
- Coordinate with security personnel to safeguard hostel premises.
- Ensure emergency preparedness, including fire safety and evacuation procedures.
5. Housekeeping & Maintenance
- Supervise housekeeping and sanitation staff.
- Ensure cleanliness of rooms, corridors, washrooms, dining hall, and common areas.
- Report and follow up on maintenance issues related to electrical, plumbing, furniture, water supply, sanitation, and civil works.
- Ensure timely repair and upkeep of hostel facilities.
6. Mess & Food Management
- Monitor hygiene, cleanliness, and quality of food served in the hostel mess.
- Coordinate with mess staff regarding menu planning and food services.
- Address food quality and hygiene complaints promptly.
7. Health & Emergency Response
- Ensure immediate medical assistance for students during illness or emergencies.
- Maintain records of medical incidents.
- Inform parents/guardians and institutional authorities in case of serious illness, accidents, or emergencies.
- Coordinate with hospitals, doctors, and emergency services when required.
8. Parent & Student Communication
- Maintain professional communication with parents regarding student welfare whenever necessary.
- Assist newly admitted students during hostel orientation and settling in.
- Respond to hostel-related enquiries from students and parents.
9. Record Keeping & Documentation
Maintain and update:
- Hostel admission and occupancy records
- Attendance registers
- Leave and outing registers
- Visitor registers
- Complaint and grievance registers
- Maintenance complaint registers
- Inventory and asset registers
- Incident and disciplinary reports
- Hostel fee-related records (where applicable)
10. Coordination
- Coordinate with the CEO, Campus Director, HR Department, Security, Maintenance, Housekeeping, Transport, Accounts, and other departments for efficient hostel management.
- Assist during admissions, inspections, accreditation visits, university visits, and institutional events.
General Responsibilities
- Remain available in the hostel during assigned duty hours and respond to emergencies as required.
- Ensure compliance with institutional policies, statutory regulations, and safety standards.
- Maintain confidentiality of student information.
- Promote cleanliness, discipline, mutual respect, and a healthy residential atmosphere.
- Perform any other duties assigned by the Competent Authority from time to time.
Desired Qualifications
- Graduate in any discipline from a recognized University.
- Preference will be given to candidates with experience in hostel administration, educational institutions, student affairs, defence services, or residential campus management.
- Basic computer proficiency in MS Office, email, and record management.
Required Skills
- Strong leadership and administrative capabilities.
- Excellent communication and interpersonal skills.
- Conflict resolution and student counselling skills.
- Crisis and emergency management.
- Record keeping and documentation.
- Decision-making, problem-solving, and organizational skills.
- Ability to work independently and handle sensitive situations with maturity.
Key Performance Indicators (KPIs)
- Safety and security of hostel residents.
- Maintenance of discipline and hostel regulations.
- Student welfare and grievance resolution.
- Cleanliness and maintenance of hostel facilities.
- Quality of mess and hostel services.
- Accuracy of records and documentation.
- Timely reporting and coordination with institutional authorities.
- Compliance with institutional policies and statutory requirements.
Pay: ₹18,000.00 - ₹20,000.00 per month
Work Location: In person
