Job Overview:
The Filing Officer at H&S Immigration plays a vital administrative role in supporting the efficient handling of immigration cases. The position involves maintaining organized, accurate, and up-to-date files—both physical and electronic—while ensuring all client documents are properly recorded, stored, and easily retrievable.
Key Responsibilities:
- Maintain and organize client files for immigration cases, ensuring documents are properly sorted and stored.
- Accurately file, scan, and upload documents into internal systems and case management software.
- Ensure that all immigration forms, identity documents, and supporting evidence are filed correctly and consistently.
- Monitor file status and alert case managers to missing or pending documents.
- Retrieve requested documents efficiently for case officers or legal assistants.
- Archive or close files following completion of services in accordance with retention guidelines.
- Handle confidential information in a secure and professional manner.
- Provide administrative support including printing, photocopying, and data entry.
- Coordinate with legal and casework teams to support timely file completion and submission.
Required Qualifications:
- High school diploma or equivalent (college-level education is an asset).
- Prior administrative or office experience (preferably in immigration, legal, or professional services).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize efficiently.
- Familiarity with office equipment (printers, scanners, filing systems).
- Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
- Discretion and reliability in handling confidential information.
- Strong written and verbal communication skills.
Preferred Skills:
- Experience with immigration case management software.
- Knowledge of immigration document types (e.g., visa applications, passports, forms).
- Ability to work under pressure in a fast-paced environment.
How to Apply:
Interested candidates are invited to visit our office in Jalandhar in person. Please bring a copy of your updated CV and ask for the HR department at the reception.
Office Address:
H&S Immigration
SCO-55, opposite PIMS Hospital, Choti Baradari Part 2, Jalandhar, Punjab 144001, India
Office Hours:
Monday to Saturday, 10:00 AM – 6:00 PM
Job Type: Permanent
Pay: ₹15,000.00 - ₹30,000.00 per month
Experience:
- immigration field: 4 years (Preferred)
- Visa filing: 3 years (Preferred)
Work Location: In person
