Job Purpose
Provide support for all duties and responsibilities related to the Registrar’s Office and serve as point of contact for examination schedules, other related queries, official markesheets, transcripts, etc. Enforce IFIM policies and procedures for examination.
Educational Qualification / Experience required :
Masters degree with 5 years of experience in the Registrar office.
Overall Responsibility
- Student Administrative Services
- Examination related duties
- Compliance management
- General duties
Indicative Tasks
1. Student Administrative Services
- Schedules - Prepare and publish class and examination schedules that serve the needs and preferences of faculty and students and to ensure that the condition of the classrooms meets the needs of quality instruction. Assign classrooms and ensure effective use of the IFIM infrastructure.
- Conducting Examination - Create policies and procedures for the conduct of examination. Allocate and plan rooms to conduct exams. Assign examiners. Induct examiners w.r.t. rules to be followed during examination duties. Ensure timely distribution of the the examination kits to the examiners and student. Collect all transcripts in accordance with the IFIM procedures and ensure safety of the answer scripts. Handle any escalations/issues during the process.
- Student marksheet - Ensure timely distribution of the answer scripts to students and also, record entry in the student information system.
- Convocation - Responsible for the planning and execution of the student convocation. Including distribution of the convocation certificates and consolidated marksheet.
2. Examination related duties
- Ensure documentation of the syllabus and other records including the teaching scheme for the various semesters and courses.
- Draft and distribute examination time tables for all the courses in IFIM.
- Generate Subject Code, Paper ID & Roll No for all the students
- Credit records according to program/ department/ term & institution/college-wise
- Issue examination cards/hall tickets. And maintain all record of examination.
- Coding & Decoding of all university answer sheets
- Classroom allocation for the various examinations
- Allocation of examination duty for the faculty at IFIM
- Assist with student exam queries, on a daily basis, and provide them with an appropriate answer, in a timely manner.
- Ensure examination transcripts are distributed to students in a timely manner.
- Assist with documentation and information related to examination disciplinary hearings if conducted.
3.Compliance Management
- Interpret various regulations concerning compliance program and other regulatory and accreditation entities and ensure work is carried out accordingly.
- Evaluate and resolve compliance issues or problems with IFIM staff, faculty & students with diplomacy
Pay: ₹50,000.00 - ₹80,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
