Location: Chennai
Company: Spica Modular Solutions Pvt. Ltd.
Experience: 1–3 Years
Qualification: Graduate (Any Discipline)
About the Role
We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Managing Director. The ideal candidate will be responsible for managing executive schedules, coordinating cross-functional activities, tracking key business priorities, and ensuring seamless communication across the organization.
This role requires exceptional organizational skills, strong business acumen, excellent communication, and the ability to maintain complete confidentiality.
Key Responsibilities
- Manage the MD's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record Minutes of Meeting (MoM).
- Track action items and ensure timely follow-ups with respective departments.
- Act as the primary point of contact for the MD and manage emails, calls, and correspondence.
- Prepare professional reports, presentations (PPTs), dashboards, and business documents.
- Coordinate with cross-functional teams to ensure timely execution of key initiatives.
- Maintain MIS reports, business trackers, and management dashboards.
- Organize business travel, accommodation, and logistics.
- Maintain confidential business records, agreements, and important documents.
- Support leadership meetings, management reviews, and strategic projects.
Key Skills Required
- Excellent Communication & Interpersonal Skills
- Strong Calendar & Meeting Management
- Executive Coordination & Stakeholder Management
- Advanced MS Office (Excel, PowerPoint, Word & Outlook)
- Report Preparation & MIS Management
- Strong Follow-up & Task Tracking
- Time Management & Multitasking
- Problem Solving & Decision-Making
- High Level of Confidentiality & Professionalism
- Ability to Work Under Pressure
Preferred Candidate
- 1–3 years of experience supporting senior leadership, Directors, or CXOs.
- Experience as an Executive Assistant, Executive Coordinator, Executive Secretary, or Personal Assistant.
- Candidates from corporate, manufacturing, infrastructure, furniture, interiors, engineering, or similar industries are preferred.
- Executive Secretary certification will be an added advantage.
Pay: ₹25,000.00 - ₹28,000.00 per month
Work Location: In person
