Contract Administrator

Fluor Corporation -
Vadodara, Gujarat

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Job details

Qualifications

Contract management
Procurement
Word processing
Administrative experience
Project management
Organisational skills
Computer skills
Construction Management
Communication skills

Full job description

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This role performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties. This position typically provides oversight for up to ten (10) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.

• Participate in the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place

• Establish and maintain contract files in accordance with Fluor’s practice

• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements

• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence

• Use reference systems to record and maintain project contract data

• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work-related experience or a combination of education and directly related experience equal to eight(8) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

• Job related technical knowledge necessary to complete the job

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines

• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Participate in project functional audits

• Develop agendas and participate in project kick-off and alignment meetings

• Prepare Project Contract Procedures

• Develop standard contract templates for a project

• Coordinate the timely issue/distribution/response of documents to the Contractor

• Coordinate/maintain control of Site Instructions

• Participate in the negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)

• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents

• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client

• Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance

• Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations

• Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons

• Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner

• Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals

• Contribute to and promote the use of Fluor’s knowledge management portals and communities

• Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Fluor University® training and Contract Management Framework

Preferred Qualifications

• Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required

• Understand technical terminology and developments

• Apply technical skills or procedures

• Apply oral and written communication skills

• Apply administrative and organizational skills

• Some basic knowledge of contract types and terms

• Understand and implement practices and procedures

• Generate and consider alternatives

• Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects

• Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation

• Strong understanding of contracting principles and legal terms and conditions

• Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM)

• Experience with administering the request for proposal (RFP) process for contractors on heavy industrial construction projects

• Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations

• Good oral and written communication skills

• Ability to attend to detail and work in a time-conscious and time-effective manner

• Self-motivated professional

• Good organizational skills

• Ability to multi-task and prioritize to achieve project goals

To be Considered Candidates:
Must be authorized to work in the country where the position is located.

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

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