Role Overview:
We are looking for an organized and proactive Admin Executive to manage day-to-day administrative operations, office facilities, vendor coordination, and employee support activities. The ideal candidate should have strong coordination, communication, and problem-solving skills with a hands-on approach to administration.
Company website: http://miko.ai
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Manage day-to-day office administration and ensure smooth functioning of office operations.
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Coordinate with vendors, service providers, housekeeping, security, maintenance, and other facility partners.
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Manage office supplies, stationery, pantry requirements, and inventory.
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Handle purchase requests, quotations, purchase orders, invoices, and vendor documentation.
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Coordinate office maintenance, repairs, utilities, and facility-related requirements.
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Maintain administrative records, contracts, agreements, and documentation.
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Support employee onboarding by coordinating seating, access cards, workstations, and other administrative requirements.
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Coordinate meetings, office events, employee engagement activities, and internal gatherings.
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Manage travel, accommodation, transportation, and other administrative arrangements when required.
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Monitor administrative expenses and support budget tracking and cost control.
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Ensure compliance with office safety, housekeeping, security, and facility standards.
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Coordinate with internal teams to resolve day-to-day administrative concerns.
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Prepare MIS reports and provide regular updates on administrative activities and expenses.
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Handle any other administrative responsibilities assigned by the management.
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Strong organizational and coordination skills.
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Good verbal and written communication skills.
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Ability to manage multiple tasks and priorities effectively.
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Strong vendor management and negotiation skills.
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Good knowledge of MS Office, particularly Excel and PowerPoint.
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Proactive, responsible, and solution-oriented approach.
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Good interpersonal skills and ability to work with employees across functions.
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Strong attention to detail and documentation skills.
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Ability to work independently with minimal supervision.
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Graduate in any discipline.
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Additional certification/diploma in Administration, Facilities Management, or a related field will be an advantage.
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2–5 years of experience in administration, facilities, office management, or a similar role.
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Experience in vendor coordination, facility management, procurement support, and employee administration is preferred.
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Smooth and efficient day-to-day office operations.
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Timely resolution of administrative and facility-related issues.
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Effective vendor management and cost optimization.
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Accurate maintenance of records and administrative documentation.
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High level of employee satisfaction with administrative services.
