The Personal Secretary will provide high-level administrative and secretarial support to the Managing Director (MD). The role requires excellent drafting skills, attention to detail, and the ability to validate official correspondence before submission to the MD. The candidate will act as a trusted aide, ensuring smooth communication and efficient management of the MD’s office.
Key Responsibilities
Drafting & Validation
- Prepare, edit, and proofread official letters, reports, and documents for the MD.
- Validate accuracy, grammar, and formatting of correspondence before submission.
- Ensure consistency in tone, style, and compliance with organizational standards.
Administrative Support
- Manage the MD’s calendar, appointments, and meetings.
- Handle confidential information with discretion.
- Maintain organized filing systems (digital and physical).
Communication Management
- Screen and prioritize incoming communications (emails, letters, calls).
- Draft responses and coordinate with internal/external stakeholders.
- Act as a liaison between the MD and other departments.
Office Coordination
- Prepare meeting agendas, minutes, and follow-up action points.
- Assist in presentations, reports, and official documentation.
- Support in travel arrangements and logistics.
Required Skills & Qualifications
- Strong drafting and proofreading skills in English (and local language if required).
- Excellent communication and interpersonal abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize under pressure.
- High level of integrity and confidentiality.
- Bachelor’s degree in English, Business Administration, or related field preferred.
- Prior experience as a Personal Secretary/Executive Assistant is an advantage.
Personal Attributes
- Detail-oriented and proactive.
- Professional demeanour with strong organizational skills.
- Ability to work independently and anticipate the MD’s needs.
- Strong sense of responsibility and reliability.
Pay: ₹12,620.96 - ₹34,938.98 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
