Company: Global Surf IT Pvt Ltd.
Location: TransAsia Cyberpark, Infopark Phase II, Kochi
Experience: 0–2 Years
About the Role
We are looking for a detail-oriented and organized Procurement Assistant to support our procurement team by ensuring accurate and timely data entry, document management, and record maintenance. The primary responsibility of this role is to maintain procurement-related information in the CRM/ERP system, organize supplier documentation, and ensure all records are accurate, updated, and easily accessible.
This role is ideal for fresh graduates or candidates with up to two years of experience who have strong MS Excel skills, excellent attention to detail, and an interest in procurement operations.
Key Responsibilities
- Enter and update procurement-related data accurately in CRM/ERP systems.
- Upload and maintain supplier quotations, pricing sheets, purchase records, and commercial documents.
- Create and update supplier, product, and pricing databases.
- Verify data accuracy before entering information into the system.
- Maintain organized digital records of quotations, approvals, invoices, and procurement documents.
- Ensure proper document naming, classification, version control, and filing.
- Update product details, pricing, delivery timelines, warranty information, and supplier records as instructed.
- Track quotation validity, pending approvals, and document status.
- Generate basic procurement reports using MS Excel and CRM data.
- Assist the procurement team in maintaining accurate records for audits and internal reviews.
- Coordinate with internal departments to collect missing information or supporting documents.
- Maintain confidentiality of supplier information, pricing data, and company records.
- Follow company procedures for documentation, approvals, and record retention.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
- 0–2 years of experience in data entry, administration, procurement support, or back-office operations.
- Fresh graduates with excellent Excel skills are encouraged to apply.
Required Skills
- Strong data entry speed with high accuracy.
- Good knowledge of MS Excel (sorting, filtering, formulas, VLOOKUP/XLOOKUP, Pivot Tables preferred).
- Basic knowledge of MS Word and Outlook.
- Familiarity with CRM/ERP systems is an added advantage.
- Excellent attention to detail and organizational skills.
- Ability to manage repetitive tasks with consistency and accuracy.
- Good communication and coordination skills.
- Ability to prioritize tasks and meet deadlines.
Pay: Up to ₹20,000.00 per month
Experience:
- Data entry: 1 year (Required)
- IT: 1 year (Required)
Work Location: In person
