Role Overview
- Primary Objective: Ensure smooth day-to-day operations for executive leadership by handling administrative complexities and facilitating efficient communication across departments.
- Key Focus: Calendar management, document preparation, executive correspondence, and meeting administration.
Key ResponsibilitiesExecutive Support & Calendar Management
- Schedule Optimization: Manage and prioritize executive calendars, resolve scheduling conflicts, and arrange appointments, board meetings, and client briefings.
- Travel Coordination: Plan, book, and compile detailed travel itineraries (flights, accommodations, ground transportation, and visas).
- Gatekeeping: Screen incoming calls, emails, and visitors; filter non-essential communications and direct queries to the appropriate departments.
Documentation & Communication
- Correspondence: Draft, edit, and review formal letters, emails, memos, and official speeches or presentations on behalf of the executive.
- Meeting Operations: Prepare agendas, gather meeting materials, attend leadership meetings, take accurate minutes, and track follow-up action items.
- Record Keeping: Maintain confidential electronic and paper filing systems, records, and databases.
Operations & Liaison
- Cross-Departmental Coordination: Serve as a bridge for communication between internal departments, external stakeholders, board members, and clients.
- Expense & Budgeting: Process expense reports, track department invoices, and assist with budget documentation.
- Special Projects: Coordinate company events, leadership offsites, or ad-hoc operational initiatives as assigned.
Key Skills & Qualifications
- Organization & Multitasking: Exceptional ability to prioritize high-volume tasks under tight deadlines with high attention to detail.
- Communication: Excellent written and verbal communication skills; polished, professional demeanor.
- Discretion & Confidentiality: Absolute integrity and tact when handling sensitive financial, legal, or personnel data.
- Tech Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, along with virtual meeting platforms (Zoom, Teams).
Pay: ₹30,000.00 - ₹50,000.00 per month
Work Location: In person
