Executive Assistant to Director— Multi‑Venture Role
Location: Begum bazar, Hyderabad.
Employment type: Full‑time
Start: Immediate
Reports to: Director
Role summary
You will work directly with the Director across multiple ventures, managing day‑to‑day operations, external stakeholder engagement, and administrative tasks. This is a high‑trust, high‑impact role for a proactive professional who can liaise with government departments, coordinate with vendor and office teams, and keep multiple projects moving smoothly.
Key responsibilities
- Diary and travel management: Manage calendars, schedule meetings, and coordinate domestic travel and logistics.
- Government liaison: Prepare and submit documents, follow up with municipal and state government departments, and manage permits, registrations, and compliance interactions.
- Office coordination: Liaise with office staff, vendors, and service providers to ensure smooth operations across ventures.
- Communication: Draft and proofread correspondence, briefs, and presentations for internal and external stakeholders.
- Project support: Track action items, follow up on deliverables, and maintain project trackers across businesses.
- Confidentiality & reporting: Handle sensitive information with discretion; prepare weekly status reports and ad‑hoc summaries for the Director.
- Event & meeting support: Organize vendor meetings, prepare agendas, minutes, and follow‑ups.
Required qualifications & experience
- Minimum 3–5 years as an executive assistant, office manager, or similar role supporting senior leadership.
- Proven experience interacting with government departments (local/state/central) and handling official filings, permits, or approvals.
- Strong track record of liaising with office teams, vendors, and external stakeholders.
- Excellent written and verbal English; proficiency in Telugu and Hindi required.
- Comfortable working in a fast‑paced, ambiguous environment and switching between strategic and operational tasks.
Skills & attributes
- Organized and detail‑oriented; exceptional time management.
- High emotional intelligence; strong interpersonal and negotiation skills.
- Problem solver: anticipates needs and acts independently.
- Tech‑savvy: Google Workspace, MS Office, and familiarity with project management tools.
- Integrity and discretion; ability to handle confidential matters.
- Flexible availability; occasional travel and after‑hours coordination may be required.
Pay: ₹30,000.00 - ₹50,000.00 per month
Application Question(s):
- Please state 2 instances where you have liaised with government departments. Mention the nature of work and the departments.
- Please write what excites you most about this role (not more than 250 words)
Experience:
- Executive assistant: 3 years (Required)
Work Location: Hybrid remote in Hyderabad, Telangana (Hyderabad, Hyderabad District)
