Key Responsibilities:
1) Procurement Strategy, Planning & Material Forecasting
- Develop and implement procurement strategies for major construction materials (steel, cement, aggregates, sand, bricks/blocks, RMC, waterproofing materials, etc.) with cost-optimised sourcing.
- Forecast and plan material requirements in line with project schedules, construction programs and BOQ.
- Ensure timely bulk ordering and site supplies to avoid shortages, delays, or excess inventory.
- Track lead times, delivery schedules, and ensure optimum stock levels in coordination with Stores/Site teams.
2) Quantity Surveying (QS) & Cost Control
- Prepare, review and monitor BOQ, quantity take-offs, measurement sheets and reconciliation for civil, finishing and infrastructure works.
- Support project cost planning, rate analysis and benchmarking for key items.
- Monitor estimated vs actual costs and highlight variances with corrective recommendations.
- Coordinate with execution teams for quantity validation, wastage control and material reconciliation.
3) Tendering, Work Orders & Contract Finalisation
- Prepare and float RFQs/RFPs, conduct pre-bid meetings, evaluate bids and finalise contractors/vendors.
- Prepare comparative statements and final recommendations based on technical + commercial evaluation.
- Draft, review and finalise:
o Work orders and contracts (civil, finishing, MEP packages as applicable)
o Supply contracts and service agreements
- Ensure scope clarity in contracts including specifications, deliverables, timelines, QA/QC standards, safety compliance, retention, LD/penalty clauses and escalation clauses.
4) Billing, Measurement & RA Certification
- Lead contractor billing and certification process including:
o RA bills, final bills, and reconciliation statements
o Verification of measurements jointly with site engineers
o Rate validation as per contract/BOQ
- Ensure billing is aligned with contract terms, progress and actual executed quantities.
- Coordinate with Accounts for timely processing, payment certification, deductions, retention and statutory compliance.
- Maintain complete billing records, abstract sheets and supporting documents.
5) Contract Administration, Variations & Claims Management
- Monitor contract execution and ensure compliance with contractual terms.
- Manage and validate:
o Extra items / variations
o Change orders and scope amendments
o Contractor claims, escalation and disputes
- Prepare and issue contract amendments and approvals as per delegation matrix.
- Ensure proper documentation for variations including justification, approvals and rate analysis.
6) Vendor Development, Evaluation & Relationship Management
- Source and evaluate suppliers/subcontractors/service providers based on capability, pricing and quality.
- Maintain an approved vendor database and periodically evaluate vendor performance.
- Build long-term supplier relationships to ensure reliability, credit terms and continuity of supply.
- Track vendor performance through KPIs and service delivery standards.
7) Pricing, Cost Management & Market Analysis
- Conduct market rate benchmarking, price trend analysis and costing for key materials and work items.
- Negotiate pricing, delivery timelines, payment terms, taxes and escalation clauses to drive cost benefits.
- Monitor price volatility and implement strategic procurement initiatives to optimise cost.
- Compare procurement and contract costs vs BOQ budget to ensure savings and control.
8) Compliance, Documentation & Audit Support
- Maintain procurement records, comparative statements, PO/WO registers, contract documents and approvals.
- Ensure compliance with company policies, statutory requirements, GST norms and contract terms.
- Support internal/external audits with complete documentation including:
o GRNs, billing status, contract registers
o Vendor payment records and reconciliations
9) MIS Reporting & Commercial Reviews
- Generate periodic MIS reports on:
o Procurement status and inventory movement
o Billing summary (RA, final bills, pending certification)
o Cost reports, savings achieved and variance analysis
o Vendor/contractor performance
- Present insights to management with actionable recommendations.
10) Cross-Functional Coordination
- Collaborate with Project Managers, Planning, Engineering, Stores and Finance teams for smooth project execution.
- Ensure seamless supply chain movement from dispatch to site receipt and utilisation.
- Support contract closures, extensions, reconciliation and final account settlement.
Bachelor’s degree in Civil Engineering / Quantity Surveying / Supply Chain / Construction Management or related field.
5–12+ years of relevant experience in Contracts, Procurement, Quantity Surveying and Billing in: Township projects / high-rise residential / infrastructure projects
