Key Responsibilities:1. Order & Work Order Management
- Receive purchase orders from clients and review all terms & conditions carefully.
- Prepare work orders within 1 day of receipt of order.
- Maintain updated work order list on weekly basis in Excel.
- Ensure order compliance as per PO terms.
2. Documentation & Data Management
- Fill response sheets with required details such as GST No., delivery period, contact person, consignee name, delivery address, etc.
- Collect necessary data from sites for billing purposes.
- Maintain all billing records, registers, and soft copies systematically.
- Scan bills and save in designated folders.
3. Billing & Invoice Process
- Prepare tax invoices accurately.
- Confirm quantities from concerned persons before billing.
- Generate E-Invoice only after final confirmation.
- Prepare E-Way Bill wherever applicable.
- Ensure invoices comply with GST and statutory requirements.
4. Supporting Billing Documents
Prepare and attach required documents along with invoices, such as:
- Delivery Note (if applicable)
- Lorry Receipt (LR)
- Inspection Certificate (if applicable)
- Guarantee Certificate (if applicable)
- Insurance Certificates
- Measurement Sheet
- Abstract Sheet
- HR Compliance documents (Wage Register, Payroll, PF Challan, Labour License)
- Test Reports (if applicable)
5. Bill Submission
- Submit bills to correct client representative through hard copy/courier or soft copy as required.
- Ensure proper acknowledgment of receipt from customer/client.
6. Payment Follow-up
- Follow up for outstanding payments with the correct contact person through email and phone.
- Maintain payment follow-up tracker in Excel sheet.
7. Reporting & Compliance
- Assist in preparation of GSTR-1 data.
- Maintain monthly sales register for all branches.
- Coordinate with accounts team for reconciliation.
8. Communication & Coordination
- Reply to all official emails promptly.
- Discuss queries and discrepancies with seniors/management.
- Coordinate with Sales, Accounts, Dispatch, Site, and Client teams.
9. General Responsibilities
- Perform any other work assigned by management from time to time sincerely and efficiently.
- Maintain confidentiality of company data and client information.
Required Skills:
- Good knowledge of Excel and billing software
- Basic GST / E-Invoice / E-Way Bill knowledge
- Good communication and follow-up skills
- Strong attention to detail
- Time management and coordination ability
Qualification:
- Graduate / Commerce preferred
- Experience in Billing / Sales Coordin
Job Type: Full-time
Pay: ₹10,508.67 - ₹35,004.24 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
Work Location: In person
