Position: Assistant Manager – Purchase
Location: Corporate Office
Department: Purchase / Procurement
Reporting To: Head/GM – Purchase
Scope: Group Hotels & New Hotel Pre-Openings
Position Summary
We are looking for an experienced and commercially driven Assistant Manager – Purchase to join the Corporate Purchase team. The position will be responsible for centralized procurement and sourcing requirements for all hotels within the group, as well as supporting procurement activities for new hotel pre-openings.
The role requires strong vendor sourcing and development capabilities, excellent negotiation skills, sound knowledge of the hospitality industry, and the ability to manage procurement requirements across multiple properties. The incumbent will work closely with hotel teams, corporate departments, finance, projects, and pre-opening teams to ensure timely procurement of quality products and services at competitive prices.
Key Responsibilities
1. Centralized Procurement & Sourcing
- Manage procurement and sourcing requirements for all group hotels through the Corporate Office.
- Understand the requirements of individual hotels and consolidate procurement wherever commercially viable.
- Source food & non-food items, operating supplies, equipment, engineering materials, housekeeping supplies, guest amenities, uniforms, FF&E, OS&E, and other hotel-related requirements.
- Identify opportunities for centralized purchasing, bulk buying, rate contracts, and group-wide negotiated agreements.
- Ensure timely procurement to meet operational requirements of all properties.
2. Vendor Identification & Development
- Identify, evaluate, and develop new vendors and suppliers across relevant product and service categories.
- Build a strong and reliable vendor base for the group's current and future requirements.
- Conduct market research to identify competitive suppliers, new products, alternative sources, and emerging market trends.
- Evaluate vendors based on quality, price, capacity, service standards, delivery capability, financial stability, and reliability.
- Maintain and continuously expand an approved vendor database.
3. Negotiation & Cost Management
- Lead price and commercial negotiations with vendors to achieve the best combination of price, quality, payment terms, credit period, delivery, warranty, and service.
- Benchmark prices across vendors and markets to ensure competitive procurement.
- Negotiate annual/group rate contracts and long-term commercial arrangements.
- Identify and implement cost-saving and value-engineering opportunities without compromising quality or hotel standards.
- Monitor market prices and proactively advise the Head – Purchase and management on significant price movements.
4. Pre-Opening Procurement
- Take ownership of procurement activities for new hotel pre-openings in coordination with the project and pre-opening teams.
- Source and procure OS&E, FF&E, guest supplies, operating supplies, uniforms, housekeeping items, kitchen requirements, engineering materials, and other pre-opening requirements.
- Develop procurement schedules aligned with project timelines and opening dates.
- Coordinate with hotel General Managers, department heads, project teams, designers, consultants, and vendors to ensure timely delivery.
- Track purchase orders and deliveries and escalate potential delays that may affect the opening schedule.
5. Purchase Process & Vendor Management
- Obtain and evaluate quotations, negotiate commercial terms, prepare comparative statements, and recommend vendors.
- Ensure purchase decisions comply with the group's procurement policies and approval processes.
- Coordinate with Finance and Accounts Payable regarding vendor documentation, invoices, credit terms, and payment issues.
- Monitor vendor performance and resolve quality, pricing, delivery, and service-related issues.
- Conduct periodic vendor performance reviews and recommend continuation, development, or replacement of vendors.
6. Internal Stakeholder Management
- Work closely with General Managers, Executive Chefs, F&B, Housekeeping, Engineering, Finance, HR, IT, Projects, and other hotel departments to understand and fulfill procurement requirements.
- Act as the key procurement interface between the Corporate Office and individual hotels.
- Provide guidance to hotel purchase teams on sourcing, vendor selection, pricing, and procurement practices.
- Ensure effective communication and timely resolution of procurement-related issues.
7. Procurement Controls & Reporting
- Maintain proper documentation of quotations, negotiations, comparative statements, purchase orders, vendor approvals, and contracts.
- Monitor procurement spend and identify savings opportunities.
- Prepare regular reports on purchasing, vendor performance, savings, pending orders, and procurement status.
- Ensure compliance with company procurement policies, authorization limits, and audit requirements.
- Support the Head – Purchase in developing and implementing group-wide procurement strategies and SOPs.
Key Skills & Competencies
- Strong negotiation and commercial skills with the ability to achieve cost-effective deals.
- Excellent vendor identification, sourcing, and development capabilities.
- Strong knowledge of hotel procurement and hospitality products/services.
- Good understanding of market prices, specifications, quality standards, and supplier capabilities.
- Ability to manage procurement for multiple hotels simultaneously.
- Strong analytical and numerical skills with the ability to evaluate quotations and commercial proposals.
- Excellent communication, interpersonal, and stakeholder-management skills.
- Strong follow-up and execution capabilities, particularly for time-sensitive pre-opening projects.
- Ability to identify alternate sources and develop contingency suppliers.
- Good working knowledge of ERP/procurement systems and MS Excel.
- High level of integrity, commercial awareness, and attention to detail.
Experience & Qualification
- Qualification: Graduate in any discipline; a qualification in Supply Chain Management, Procurement, Hospitality Management, or a related field will be an advantage.
- Experience: Ideally 5–8 years of relevant purchasing/procurement experience, preferably with a hotel group, hospitality company, or large-scale centralized procurement environment.
- Experience in multi-property hotel procurement and hotel pre-openings will be strongly preferred.
- Candidates with strong vendor networks and established sourcing relationships in the hospitality industry will have an advantage.
Pay: From ₹45,000.00 per month
Benefits:
- Food provided
- Health insurance
Work Location: In person
