1)AI & Workflow Automation: Use Generative AI (like ChatGPT, Claude, or Gemini) to draft professional correspondence, synthesize bulky research documents, and prepare executive clinical-administrative presentation outlines. Set up automated macros or automated digital pipelines (using basic tools like Zapier or Make) to sync hospital management notifications with executive priority trackers.
2)Traditional Computer & Data Competency: Manage advanced Excel/Google Sheets work (data organization, pivot tables, and formulas) to analyze operational benchmarks or patient turnaround stats. Master internal Hospital Management Information Systems (HMIS).
3)Executive Calendar & Communication: Act as the strict gatekeeper for the office. Coordinate dynamic, fast-changing medical and management schedules, transcribe and follow up on meeting minutes, and streamline incoming operational requests.
4)Key Responsibilities
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Prepare meeting agendas, presentations, minutes of meetings (MOM), and action trackers.
- Coordinate with internal departments and external stakeholders on behalf of the Director.
- Maintain confidential records, files, and important documents.
- Draft professional emails, reports, letters, and official communications.
- Monitor pending tasks and ensure timely completion of assigned action items.
- Assist in project management, data analysis, and preparation of dashboards and reports.
- Organize board meetings, management reviews, and strategic discussions.
AI & Technology Responsibilities
- Utilize AI tools to automate routine administrative tasks and workflows.
- Develop AI-generated reports, presentations, summaries, and business insights.
- Manage and optimize the use of tools such as:
- ChatGPT
- Microsoft Copilot
- Google Gemini
- Notion AI
- Canva
- Otter.ai
- Grammarly
- Zapier
- Create automated workflows for scheduling, reminders, document management, and reporting.
- Research emerging AI tools and recommend solutions to improve productivity and operational efficiency.
- Ensure responsible and secure use of AI tools while maintaining data confidentiality.
Pay: ₹15,000.00 - ₹32,000.00 per month
Work Location: In person
