Receive, inspect, and forward all goods and deliveries to the appropriate storage location or end user.
Verify that all materials received match the approved purchase order, delivery challan, specifications, and quantity.
Reject damaged, incorrect, expired, or non-compliant materials and coordinate with the Purchase Department for replacements.
Issue materials, laboratory consumables, chemicals (as per approved procedures), stationery, and other supplies in accordance with established inventory policies.
Maintain optimum inventory levels and prepare indents/requisitions for replenishment based on minimum stock levels and departmental requirements.
Maintain accurate and up-to-date inventory records, stock registers, invoices, and other store-related documentation.
Post and update all inventory transactions and invoices in the Material Management System (MMS) or other ERP software used by the University.
Conduct periodic physical stock verification and inventory audits, ensuring reconciliation with system records.
Ensure proper storage, labeling, housekeeping, hygiene, and safety standards within the store.
Monitor storage conditions to ensure appropriate handling of laboratory materials and pharmacy-related supplies.
Coordinate closely with the Purchase, Finance, Laboratory, and Administrative Departments regarding procurement, stock availability, and inventory discrepancies.
Resolve vendor delivery issues and follow up on pending or short deliveries.
Prepare periodic inventory and stock consumption reports for management.
Ensure compliance with University policies, audit requirements, and statutory guidelines relating to inventory management.
Perform any other duties assigned by the University from time to time.
