Job Description – Executive Assistant (EA) to Director
Job Title: Executive Assistant to Director
Location: Civil Lines, Jaipur, Rajasthan
Job Type: Full-Time
Job Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to the Director to provide comprehensive administrative and strategic support. The ideal candidate will manage the Director's schedule, coordinate with internal and external stakeholders, handle confidential information, and ensure seamless execution of daily business operations.
Key ResponsibilitiesExecutive Support
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Prioritize emails, calls, and correspondence, ensuring timely responses.
- Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).
- Follow up on action items and ensure timely completion by relevant teams.
- Act as the primary point of contact between the Director and internal/external stakeholders.
Coordination & Communication
- Coordinate with department heads to track projects, deadlines, and deliverables.
- Draft professional emails, letters, and business communications.
- Organize board meetings, client meetings, and business events.
- Maintain confidentiality of sensitive business and personal information.
Administration
- Manage travel bookings, accommodation, and expense reports.
- Maintain files, records, and important documents.
- Handle vendor coordination and miscellaneous administrative tasks.
- Assist in planning business reviews and management meetings.
Business Support
- Conduct research and compile data for strategic decision-making.
- Prepare MIS reports, dashboards, and presentations.
- Support the Director in special projects and business initiatives.
- Monitor key deadlines and ensure smooth execution of assigned tasks.
Required Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or equivalent qualification is preferred.
- 3–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.
Required Skills
- Excellent verbal and written communication in English and Hindi.
- Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Ability to multitask and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Strong follow-up and coordination abilities.
- Experience with ERP, CRM, or project management tools is an added advantage.
Key Competencies
- Executive Presence
- Attention to Detail
- Problem Solving
- Decision Support
- Stakeholder Management
- Planning & Prioritization
- Confidentiality & Integrity
Working Days
- Monday to Saturday
- Location: Civil Lines, Jaipur, Rajasthan
Interested candidates can call or wtsapp on 9358878090
Pay: ₹15,000.00 - ₹32,000.00 per month
Work Location: In person
