Key Responsibilities
- Receive purchase requirements from different hospital departments.
- Procure medical and surgical consumables, OT items, implants, laboratory supplies, housekeeping materials, stationery, engineering materials, and other hospital requirements.
- Obtain quotations from approved vendors and prepare comparative statements.
- Negotiate prices, credit terms, delivery schedules, and other commercial conditions with suppliers.
- Prepare Purchase Orders (POs) after obtaining the required approvals.
- Follow up with vendors to ensure timely delivery of materials.
- Coordinate with Stores, Pharmacy, OT, ICU, Laboratory, Nursing, Administration, Housekeeping, and Engineering departments.
- Check received materials against Purchase Orders, quantity, specifications, and delivery documents.
- Coordinate with Stores/Accounts for GRN, invoice verification, and payment processing.
- Maintain proper records of quotations, comparative statements, purchase orders, invoices, and vendor documents.
- Monitor stock levels and coordinate timely procurement to prevent stock-outs, especially for critical hospital items.
- Identify reliable and cost-effective suppliers and maintain good vendor relationships.
- Review market rates and identify opportunities for cost savings.
- Handle urgent/emergency purchases whenever required.
- Monitor pending purchase orders and maintain regular follow-up with vendors.
- Ensure procurement is carried out according to hospital policies and management approvals.
- Prepare daily/weekly/monthly purchase reports for management.
- Maintain confidentiality of hospital purchase rates, vendor information, and commercial terms.
Qualification
- Graduate in any discipline.
- Diploma/Degree in Purchase, Procurement, Supply Chain Management, or Materials Management will be an advantage.
Experience
- 2–5 years of experience in hospital purchasing/procurement preferred.
- Candidates with experience in hospital/healthcare procurement will be given preference.
Required Skills
- Knowledge of hospital medical and non-medical supplies
- Vendor negotiation and management
- Good knowledge of MS Excel and MS Office
- Purchase Order and quotation management
- Comparative statement preparation
- Good communication and coordination skills
- Strong follow-up and negotiation skills
- Ability to work under pressure and manage urgent requirements
Key Performance Indicators
- Timely availability of required materials
- Cost-effective purchasing
- Vendor performance and delivery timelines
- Reduction in stock-outs
- Accurate purchase documentation
- Compliance with hospital procurement procedures
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Food provided
- Paid sick time
- Provident Fund
Work Location: In person
