About the Role
We are looking for a Documentation & Compliance Executive who has strong practical experience in managing day-to-day documentation processes, including Inward/Outward documentation, GST-related documentation, taxation records, invoices, e-way bills, delivery challans and other commercial documents.
The ideal candidate should be highly organized, detail-oriented and capable of independently managing routine documentation activities while coordinating with internal departments, vendors and other stakeholders.
Key Responsibilities
- Manage and maintain day-to-day Inward and Outward documentation.
- Prepare, verify and maintain inward/outward registers and supporting documents.
- Handle documentation related to purchase, sales, material receipt and dispatch.
- Prepare and verify invoices, delivery challans, e-way bills, debit/credit notes and other commercial documents.
- Maintain proper physical and digital records of all documents.
- Ensure documents are complete, accurate and properly filed for future reference.
- Handle GST-related documentation and coordinate with the Accounts/Finance team for compliance requirements.
- Maintain and organize taxation-related documents and records.
- Verify documents received from vendors, customers and other parties.
- Coordinate with Stores, Purchase, Accounts, Dispatch and Operations teams for documentation requirements.
- Track pending documents and ensure timely completion and submission.
- Maintain documentation for audits, inspections and internal requirements.
- Prepare daily/weekly documentation reports whenever required.
- Ensure proper document numbering, filing, scanning and record maintenance.
- Support the Accounts/Finance team with required documentation and information.
- Perform any other documentation and administrative activities assigned by management.
Required Skills & Experience
- 2–5 years of hands-on experience in documentation-related work.
- Practical knowledge of Inward/Outward processes is mandatory.
- Working knowledge of GST and taxation-related documentation.
- Experience handling invoices, e-way bills, delivery challans, purchase/sales documents and registers.
- Strong documentation, filing and record-management skills.
- Good knowledge of MS Excel and MS Word.
- Good typing speed with high accuracy.
- Strong attention to detail and ability to identify documentation errors.
- Good coordination and communication skills.
- Ability to manage multiple documentation activities and meet deadlines.
- Practical hands-on experience is preferred over purely theoretical knowledge.
Preferred Candidate Profile
Candidates who have previously worked in manufacturing, trading, logistics, defence/aerospace, engineering or other documentation-intensive organizations will be preferred.
Important: The candidate should have actually handled daily documentation processes independently and should be comfortable working with physical as well as digital records.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
