Position: Event Production Coordinator
Location: Kakkanad, Kochi
Department: Event Production & Operations
Experience: 1–3 Years (Event Industry Preferred)
Salary: ₹20,000 – ₹50,000 per month
Job Summary
We are seeking a proactive and detail-oriented Event Production Coordinator to support the planning, execution, and coordination of event production activities. The ideal candidate will work closely with the production team, vendors, clients, and internal departments to ensure seamless execution of events, exhibitions, brand activations, and corporate projects.
Key ResponsibilitiesProduction Planning & Coordination
- Coordinate event production requirements based on project briefs and client requirements.
- Assist in preparing production schedules, timelines, and resource plans.
- Coordinate fabrication, branding, printing, staging, and technical requirements for events.
- Ensure all production activities are completed within agreed timelines and quality standards.
- Support project managers in planning and executing event production workflows.
Vendor & Supplier Management
- Coordinate with vendors, suppliers, and contractors for materials and services.
- Obtain quotations and compare costs to ensure budget compliance.
- Follow up on deliveries, fabrication progress, and installation schedules.
- Maintain strong vendor relationships and performance records.
Event Execution
- Support on-site event setup, execution, and dismantling activities.
- Coordinate manpower deployment and logistics requirements.
- Monitor production quality and ensure compliance with approved designs and specifications.
- Address and resolve operational challenges during event execution.
- Ensure smooth coordination between clients, vendors, and internal teams.
Inventory & Logistics Management
- Track production materials, branding assets, and event equipment.
- Coordinate transportation and logistics for event materials and installations.
- Maintain records of inventory movement and utilization.
- Ensure proper storage, maintenance, and availability of event assets.
Documentation & Reporting
- Prepare production reports, work orders, event checklists, and project documentation.
- Maintain vendor records, quotations, invoices, and production files.
- Submit post-event reports highlighting project outcomes, challenges, and recommendations.
- Track project expenses and assist in budget monitoring and cost control.
Required Skills
- Strong coordination and organizational abilities.
- Excellent communication and interpersonal skills.
- Knowledge of event production processes and event execution.
- Ability to manage multiple projects simultaneously.
- Proficiency in MS Excel, Word, and PowerPoint.
- Strong problem-solving and time-management skills.
- Ability to work under pressure and meet tight deadlines.
- Willingness to travel and work flexible hours during events.
Qualifications
- 1–3 years of experience in event production, event operations, exhibitions, activations, or project coordination.
- Experience in handling corporate events, exhibitions, conferences, brand activations, or production projects will be an added advantage.
Compensation & Benefits
- Salary: ₹20,000 – ₹50,000 per month (Based on experience and skillset).
- Opportunities for career growth within the event management industry.
- Exposure to large-scale corporate events, exhibitions, conferences, and brand activations.
- Dynamic and collaborative work environment.
Preferred Candidate Profile
- Immediate joiners preferred.
- Strong attention to detail and execution excellence.
- Passion for event management and production operations.
- Ability to coordinate effectively with clients, vendors, and cross-functional teams.
- Communication skill
Pay: ₹15,000.00 - ₹50,000.00 per month
Work Location: In person
