A. Rate Difference Claim Processing
- Receive and register rate difference claims submitted by distributors/stockists.
- Verify claims against approved company rates, price lists, circulars, and commercial terms.
- Check differences arising due to:
- MRP/price revisions
- PTS/price changes
- Billing-rate corrections
- Scheme or discount adjustments
- Special price approvals
- Government/NPPA-related price revisions, wherever applicable
- Other approved commercial adjustments.
- Calculate the eligible rate difference on a SKU, batch, invoice, and quantity basis.
- Ensure that claims are submitted within the prescribed company timelines.
B. Document Verification
- Verify distributor purchase invoices, debit notes, credit notes, stock statements, price circulars, and other supporting documents.
- Match claimed quantities with actual billed quantities and company records.
- Verify product code, product description, batch number, expiry, invoice date, billing rate, applicable rate, and claim amount.
- Identify duplicate, unsupported, incorrect, or excessive claims.
- Obtain missing documents/details from distributors wherever required.
C. Reconciliation
- Reconcile distributor claims with:
- Sales invoices
- ERP records
- Approved price lists
- Batch-wise sales data
- Distributor ledgers
- Credit notes already issued.
- Identify and resolve discrepancies between distributor records and company records.
- Maintain a proper claim-wise reconciliation tracker.
D. Approval & Settlement
- Prepare claims for internal approval as per company SOP and authority matrix.
- Coordinate with Sales, Commercial, Accounts, Finance, and Management for claim validation and approval.
- Process approved claims for credit-note issuance or other authorized settlement.
- Ensure no claim is settled without the required approval and supporting documentation.
- Follow up on pending approvals and ensure timely closure.
E. Distributor Coordination
- Communicate with distributors/stockists regarding claim status, discrepancies, rejected claims, and required documents.
- Resolve distributor queries related to rate differences and commercial adjustments.
- Maintain professional coordination with distributor accounts and commercial teams.
- Provide clear explanations for partially approved or rejected claims.
Job Type: Full-time
Pay: ₹20,000.00 - ₹23,000.00 per month
Work Location: In person
