JOB DESCRIPTION (JD)PURCHASE EXECUTIVE – INTERIORS & FIT-OUTCompany: Stars & MeritDepartment: Purchase / ProcurementReporting To: Purchase Manager / ManagementLocation: As per Company & Project Requirements1. JOB PURPOSEThe Purchase Executive will be responsible for the timely and cost-effective procurement of materials, equipment, services, and consumables required for interior fit-out projects. The role involves vendor sourcing, quotation analysis, negotiation, purchase order management, ERP updates, Excel-based tracking, and coordination with Project, Design, Site, Stores, and Accounts teams.2. KEY ROLES & RESPONSIBILITIESA. Procurement & Material KnowledgeProcure materials required for interior and fit-out projects, including:
- Plywood, MDF, HDHMR, laminates, veneers and boards.
- Gypsum boards, partitions and ceiling materials.
- Glass, mirrors, aluminium, MS and SS materials.
- Flooring, carpets, vinyl, tiles, marble and stone.
- Paints, wallpapers, wall finishes and decorative materials.
- Furniture, joinery, hardware and architectural ironmongery.
- Electrical materials, lighting and MEP coordination items.
- Adhesives, sealants and other site consumables.
B. Purchase Planning & Project Coordination
- Review approved BOQs, drawings, specifications and material schedules.
- Prepare project-wise procurement plans and material trackers.
- Identify long-lead and critical materials in advance.
- Coordinate with Project Managers, Site Engineers and Design teams to ensure timely material availability.
- Manage procurement requirements for multiple projects simultaneously.
C. Vendor Sourcing & Management
- Identify, develop and maintain reliable vendors and suppliers.
- Obtain quotations from multiple vendors.
- Evaluate vendors based on quality, price, delivery, credit terms and service.
- Maintain an updated vendor database.
- Develop alternative vendors to ensure competitive pricing and continuity of supply.
D. Quotation, Comparative Statement & Negotiation
- Prepare detailed Comparative Statements (CS).
- Compare prices, specifications, taxes, freight, delivery schedules and payment terms.
- Negotiate for the best possible commercial terms.
- Ensure cost optimization without compromising approved quality and specifications.
- Submit recommendations for management approval.
E. Purchase Order Management
- Prepare and issue Purchase Orders after necessary approvals.
- Ensure POs clearly mention specifications, quantities, rates, taxes, delivery location, timelines and payment terms.
- Track PO-wise material deliveries until closure.
- Maintain complete purchase documentation and records.
F. ERP Management – MANDATORYThe candidate must have hands-on experience in ERP systems for:
- Purchase Requisitions (PRs).
- Purchase Orders (POs).
- Vendor and material records.
- Purchase and delivery tracking.
- Coordination with Stores and Accounts.
- Material receipt-related transactions.
- Procurement reports and MIS.
G. MS Excel – MANDATORYThe candidate must have strong hands-on knowledge of MS Excel, including:
- Comparative Statements and vendor comparisons.
- Procurement and PO trackers.
- Material requirement and delivery trackers.
- Cost comparison and procurement MIS.
- Data analysis and reconciliation.
H. Delivery & Quality Coordination
- Follow up with vendors for timely dispatch and delivery.
- Coordinate with Site and Stores teams for material receipt.
- Ensure materials meet approved specifications, make, size, thickness, shade and finish.
- Resolve issues related to shortages, damages, incorrect or rejected materials.
- Ensure timely replacement of defective materials.
I. Cost Control & Value Engineering
- Negotiate effectively to achieve competitive pricing.
- Identify cost-saving opportunities and alternative sources.
- Support teams with updated market rates.
- Monitor price fluctuations of key interior materials.
- Ensure procurement remains within approved budgets.
J. Accounts, Stores & Documentation
- Coordinate with Accounts for invoice and payment processing.
- Coordinate with Stores for material receipt and related documentation.
- Maintain PRs, RFQs, quotations, CS, POs, delivery records and vendor documents.
- Prepare and share weekly procurement status reports and MIS.
3. QUALIFICATIONS
- Graduate or Diploma holder in Civil Engineering, Interior Design, Engineering, Commerce, Business Administration or Supply Chain Management.
- Additional qualification in Procurement or Supply Chain Management will be an advantage.
4. EXPERIENCE
- 2–5 years of experience in Purchase / Procurement.
- Preference for candidates with experience in Interior Fit-Out, Commercial Interiors, Construction, Retail, Hospitality or Project-based organizations.
5. MANDATORY REQUIREMENTSThe candidate must have:
- Hands-on experience in ERP systems for Purchase and Procurement.
- Strong working knowledge of MS Excel.
- Experience in preparing Comparative Statements, Purchase Orders and procurement trackers.
- Good knowledge of interior fit-out materials and vendors.
Candidates without practical knowledge of ERP and MS Excel should not be considered for this position.6. KEY SKILLS & COMPETENCIES
- Knowledge of interior fit-out materials and finishes.
- Vendor sourcing and management.
- Negotiation and commercial skills.
- Cost analysis and cost control.
- ERP and MS Excel proficiency.
- Strong follow-up and coordination.
- Documentation and MIS reporting.
- Ability to manage multiple projects and urgent requirements.
- Attention to detail and accuracy.
7. KEY PERFORMANCE INDICATORS (KPIs)Performance will be evaluated based on:
- Timely procurement and material availability.
- Reduction in procurement-related project delays.
- Cost savings and competitive purchasing.
- Vendor performance and delivery compliance.
- Accuracy of Comparative Statements and Purchase Orders.
- Timely ERP updates and documentation.
- Accuracy of Excel trackers and MIS.
- Effective coordination with Project, Site, Stores and Accounts teams.
8. PERSONAL ATTRIBUTESThe candidate should be:
- Proactive and result-oriented.
- Highly organized and detail-oriented.
- Cost-conscious and commercially aware.
- Strong in follow-ups.
- Honest and transparent in vendor dealings.
- Capable of working under pressure and meeting project deadlines.
- A good team player with strong communication skills.
- Willing to visit markets, vendors and project sites whenever required.
GENERAL RESPONSIBILITYThe Purchase Executive shall ensure:“The right material, with the right quality and specifications, is procured from the right vendor, at the right price, and delivered to the right project at the right time.”STARS & MERITThe responsibilities mentioned above are indicative and may be expanded based on organizational and project requirements.
Pay: ₹25,000.00 - ₹45,000.00 per month
Benefits:
Work Location: In person
