We are looking for a detail-oriented and proactive Tender & Quotation Executive to manage inquiries, prepare quotations/tenders, coordinate with internal departments, and ensure smooth execution of work orders. The candidate will be responsible for MIS reporting, customer coordination, documentation, and supporting manufacturing and project operations.
Key Responsibilities
Tendering & Quotation
- Receive customer inquiries and understand project requirements.
- Prepare cost estimates and detailed quotations.
- Coordinate with Planning, Estimation, Purchase, HR, and Stores departments for required inputs.
- Submit quotations and tender documents within timelines.
- Follow up for quotation approvals and conversion into work orders.
Work Order Coordination
- Coordinate work order submission to production/manufacturing.
- Follow up for drawings, approvals, and material requirements.
- Generate Sales Orders in ERP/TCS systems.
- Prepare inspection reports, proforma invoices, and dispatch documents.
- Ensure timely coordination until material dispatch.
MIS & Reporting
- Maintain records of quotations, tenders, and work orders.
- Prepare daily/weekly/monthly MIS reports.
- Track quotation status and order execution progress.
Tender Search & Documentation
- Search and identify relevant tenders through portals and online platforms.
- Maintain tender records and documentation systematically.
Expense & Data Management
- Handle project-related documentation and data records.
- Prepare expense reports and process payment-related documentation.
- Maintain correspondence and project records.
Required Skills
- Strong knowledge of quotation and tendering processes
- Good communication and coordination skills
- Excellent MS Excel and documentation skills
- Ability to manage multiple tasks and deadlines
- Strong follow-up and organizational skills
- ERP/TCS system knowledge preferred
Qualification
Experience
- 1–3years of experience in Tendering, Quotation, Sales Coordination, or Project Coordination.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Flexible schedule
- Provident Fund
Work Location: In person
