Job Description – Purchase Executive
Department: Procurement / Purchase
Reports To: Central Kitchen Manager / Operations Manager
Location: Saki Naka
Job Summary
The Purchase Executive is responsible for sourcing, purchasing, and ensuring the timely delivery of raw materials, packaging materials, kitchen consumables, and equipment required for Central Kitchen operations. The role ensures uninterrupted production by maintaining quality, cost efficiency, and timely vendor coordination.
Key Responsibilities
Procurement & Purchasing
- Procure raw materials, dairy products, bakery ingredients, meat, vegetables, dry stores, packaging materials, cleaning chemicals, and kitchen equipment.
- Raise Purchase Orders (POs) after obtaining approvals.
- Source new vendors and obtain quotations for comparison.
- Negotiate prices, payment terms, and delivery schedules.
- Ensure procurement is within approved budgets.
Vendor Management
- Develop and maintain relationships with approved vendors.
- Evaluate vendor performance based on quality, pricing, and delivery.
- Conduct periodic vendor reviews.
- Resolve vendor disputes and supply issues promptly.
Timely Delivery & Follow-up
- Ensure all materials are delivered before production cut-off time.
- Track pending Purchase Orders daily.
- Follow up with vendors regarding delays.
- Inform Production and Stores of any expected shortages or delays.
- Arrange alternate vendors during emergencies.
Inventory Coordination
- Coordinate with Stores to monitor stock levels.
- Ensure timely replenishment of critical inventory.
- Prevent stock-outs and overstocking.
- Verify received quantities with Purchase Orders.
Quality Control
- Ensure all materials meet quality specifications.
- Reject damaged, expired, or poor-quality items.
- Coordinate with QA/QC for quality inspections where required.
Documentation & Reporting
- Maintain Purchase Orders, quotations, invoices, GRNs, and vendor records.
- Prepare daily and monthly procurement reports.
- Coordinate with Accounts for invoice processing and payments.
Objective
To ensure uninterrupted availability of quality raw materials and packaging at the right quantity, cost, and time.
Scope
Applicable to:
- Purchase Department
- Central Kitchen
- Stores
- Accounts
- Approved Vendors
Responsibility
- Production Team – Raise Purchase Requisition
- Store Executive – Verify stock
- Purchase Executive – Procurement
- Operations Manager – Approval
- Accounts – Vendor Payments
Interested candidates can share their resume at: [email protected]
Pay: From ₹30,000.00 per month
Benefits:
Work Location: In person
