Job Description – HR Executive (HR & Administration)
Job Title: HR & Administration Executive
Location: Mumbai
Department: Human Resources & Administration
Reports To: HR Manager / Head HR
Job Summary
We are looking for a dynamic and organized HR Executive to manage recruitment, onboarding, employee engagement, HR operations, and administrative functions. The role requires coordinating day-to-day HR and office administration activities to ensure smooth organizational operations and a positive employee experience.
Key ResponsibilitiesRecruitment & Talent Acquisition
· Coordinate end-to-end recruitment activities.
· Source candidates through job portals, referrals, social media, and consultants.
· Screen resumes and schedule interviews.
· Coordinate with hiring managers for candidate selection.
· Prepare offer letters and manage pre-joining formalities.
Employee Onboarding & Offboarding
· Conduct induction and orientation programs for new employees.
· Complete joining documentation and onboarding formalities.
· Manage employee exit processes, clearances, and exit interviews.
· Maintain employee personnel files and records.
Employee Engagement & Culture
· Organize employee engagement activities, celebrations, and events.
· Coordinate employee recognition and wellness initiatives.
· Support internal communication and employee satisfaction programs.
HR Operations
· Maintain employee records and HRMS databases.
· Prepare HR reports, dashboards, and MIS.
· Generate employment-related documents such as appointment letters, confirmation letters, transfer letters, and experience letters.
· Ensure proper documentation and record management.
Training & Development
· Coordinate training programs and learning initiatives.
· Maintain training records and attendance.
· Collect and analyze training feedback.
Administration ResponsibilitiesOffice Administration
· Manage day-to-day office administration activities.
· Ensure smooth functioning of office facilities and infrastructure.
· Coordinate office maintenance, repairs, and housekeeping services.
· Maintain office assets and inventory records.
Vendor & Facility Management
· Coordinate with vendors for office supplies and services.
· Manage housekeeping, pantry, security, and maintenance vendors.
· Monitor service quality and ensure timely issue resolution.
Asset Management
· Maintain records of company assets including laptops, desktops, printers, mobile phones, and office equipment.
· Coordinate asset allocation, tracking, and recovery during employee onboarding and separation.
Travel & Logistics Coordination
· Coordinate travel bookings, hotel reservations, and transportation arrangements for employees and visitors.
· Manage courier, dispatch, and document movement activities.
Procurement & Inventory
· Monitor office stationery and pantry inventory.
· Raise purchase requests and coordinate procurement activities.
· Ensure availability of required office supplies.
Visitor & Meeting Management
· Coordinate visitor management and reception activities.
· Arrange meeting rooms and support internal meetings/events.
· Ensure conference rooms and common areas are maintained properly.
Required Qualifications
· Bachelor's Degree in Human Resources, Business Administration, or related field.
· MBA/PGDM in HR preferred.
· 2–5 years of experience in HR and Administration functions.
Required Skills
· Strong communication and interpersonal skills.
· Excellent coordination and organizational abilities.
· Good knowledge of HRMS and MS Office (Excel, Word, PowerPoint).
· Vendor management and negotiation skills.
· Ability to handle multiple tasks and prioritize effectively.
· Strong attention to detail and problem-solving abilities.
Pay: ₹10,859.88 - ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Paid time off
- Provident Fund
Work Location: In person
