National Carriers Corporation,
508/509 5th Floor, Raheja Plaza, Veera Desai Road, Andheri (West), Mumbai-400053
Working Days: Monday to Saturday, 10:30 to 7pm*
Job Description
Position: Executive Assistant to Managing Director
Industry: Logistics & Supply Chain (Air, Sea & Road Transportation)
Role Overview
The Executive Assistant (EA) to the Managing Director will provide high-level administrative, coordination, and operational support to the MD. The role requires strong organizational skills, confidentiality, multitasking ability, and an understanding of logistics operations to ensure smooth day-to-day functioning of the MD’s office.
Key Responsibilities
Administrative & Executive Support
- Manage the MD’s calendar, appointments, meetings, and travel schedules
- Act as the primary point of contact between the MD and internal/external stakeholders
- Draft, review, and manage emails, letters, reports, and presentations
- Maintain confidentiality of sensitive company and client information
Coordination & Communication
- Coordinate with department heads (Operations, Sales, CRM, Finance, HR) for updates and follow-ups
- Schedule and organize internal meetings, client meetings, and vendor discussions
- Prepare meeting agendas, MOM (Minutes of Meetings), and track action items
Logistics & Business Operations Support
- Assist the MD in monitoring logistics operations (Air, Sea & Road shipments)
- Support follow-ups on key clients, contracts, rates, and operational escalations
- Track business performance reports, MIS, and KPIs as directed by the MD
Documentation & Reporting
- Maintain records of agreements, contracts, quotations, and official documents
- Prepare periodic reports, presentations, and business summaries
- Support compliance documentation and coordination with auditors or consultants if required
Travel & Event Management
- Handle domestic and international travel arrangements for the MD
- Coordinate hotel bookings, itineraries, visas, and logistics for business travel
- Assist in organizing company meetings, events, and client visits
Skills & Qualifications
Education
- Graduate / Post-Graduate in Business Administration, Management, Logistics, or related field
Experience
- 2–6 years of experience as an Executive Assistant / PA / Admin role
- Prior experience in Logistics, Freight Forwarding, Supply Chain, or Transportation preferred
Key Skills
- Excellent verbal and written communication skills
- Strong coordination, follow-up, and time-management abilities
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to multitask and work under pressure
- Professional attitude with high level of discretion and integrity
Preferred Attributes
- Knowledge of logistics terminology (Airway Bill, Bill of Lading, POD, Freight Rates, etc.)
- Proactive, detail-oriented, and solution-focused mindset
- Ability to handle senior-level coordination confidently
Contact HR : 9004456039 (ARUN)
Job Type: Full-time
Pay: ₹17,872.30 - ₹50,000.01 per month
Benefits:
Work Location: In person
