Front Office Executive cum Admin
Job Location
Kolkata
Employment Type
Full-Time
Job Summary
We are seeking a professional, organized, and customer-oriented Front Office Executive cum Admin to manage the reception area while providing administrative support for the smooth functioning of the office. The ideal candidate should possess excellent communication skills, a pleasant personality, and the ability to handle multiple administrative tasks efficiently.
Key Responsibilities Front Office
- Welcome and assist visitors, clients, and guests professionally.
- Answer, screen, and forward incoming telephone calls.
- Manage the reception area and maintain a professional office environment.
- Maintain visitor records and issue visitor passes.
- Coordinate meeting room bookings and hospitality arrangements.
- Handle incoming and outgoing couriers, parcels, and postal services.
Administrative Responsibilities
- Maintain office stationery and pantry inventory.
- Raise purchase requisitions and coordinate with vendors.
- Handle travel arrangements including flight, hotel, and cab bookings.
- Maintain office assets and administrative records.
- Coordinate housekeeping, security, and maintenance staff.
- Support vendor management and follow up on service requests.
- Maintain employee attendance registers (if applicable).
- Assist in organizing company meetings, events, and celebrations.
- Prepare reports, letters, presentations, and other office documents.
- Maintain filing systems (physical and digital).
- Ensure office cleanliness and smooth day-to-day operations.
Required Qualifications
- Bachelor's Degree in any discipline.
- Diploma or certification in Office Administration will be an added advantage.
Experience
- 0–5 years of experience in Front Office, Reception, or Administration.
- Freshers with excellent communication skills may also apply.
Required Skills
- Excellent verbal and written communication skills.
- Pleasant personality with a professional appearance.
- Strong interpersonal and customer service skills.
- Good organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Basic knowledge of office administration procedures.
- Ability to work under pressure and meet deadlines.
Preferred Skills
- Experience in travel booking and vendor coordination.
- Knowledge of HRMS or attendance management systems.
- Basic drafting and documentation skills.
Key Competencies
- Professionalism
- Time Management
- Problem Solving
- Teamwork
- Attention to Detail
- Confidentiality
- Customer Service Orientation
- Adaptability
Working Conditions
- Office-based role.
- May require occasional extended hours during events or urgent administrative requirements.
Preferred Candidate Profile
- Female / Male candidates both can apply
- Strong command of English, Hindi, and Bengali.
- Smart, confident, and presentable personality.
- Excellent telephone etiquette and interpersonal skills.
- Ability to handle confidential information with discretion.
Pay: ₹30,000.00 - ₹50,000.00 per month
Benefits:
- Leave encashment
- Provident Fund
Work Location: In person
