Own end-to-end export documentation and coordination—across shipping lines, transport, CHA, sales/ops, and accounts—to ensure timely sailings, accurate paperwork, clean billing, and complete ERP records.
Place bookings and manage VGM, SI filing, Form 13, and B/L release.
Ensure VGM and Shipping Instructions are submitted within the line’s cut-offs.
After vessel sailing, ensure B/L release to shipper within 2 working days.
Work closely with Transport & Operations for cargo planning and execution.
Coordinate with CHA for customs documentation and handovers.
Coordinate with Accounts:
Raise fund requests and book all vendor invoices on time.
Submit client billing as per inputs from Sales/Operations.
Share daily shipment updates and obtain B/L approvals.
Follow up on payments post-execution as per agreed credit terms.
Prepare and verify B/L drafts.
Cross-check Invoices, Packing Lists, B/Ls, and any related documents against shipping data for accuracy and compliance.
Open Job Numbers and maintain complete digital files (invoice, packing list, SI, B/L, billing, and all job documents).
Raise fund requests for all vendor/client invoices within each job.
Update correct credit periods for clients/vendors.
Close jobs promptly in ERP once billing and documents are complete.
Prepare and circulate the Daily Status Report (DSR) to internal stakeholders.
Working knowledge of Excel and Word; ERP experience preferred.
Ability to write and communicate clearly in English (emails & documentation).
Familiarity with export processes: SI, VGM, Form 13, B/L lifecycle.
Detail-oriented, organized, and comfortable coordinating across teams and with external partners.
