Job Description – Purchase Manager (Interior Design Firm)
Position: Purchase Manager
Industry: Interior Design / Architecture / Turnkey Contracting
Location: Pune (or specify)
Experience: 3–7 years in procurement for interiors, construction, contracting, modular furniture or similar industries.
Role Overview
The Purchase Manager will be responsible for managing procurement operations for ongoing interior design and turnkey projects. The role involves vendor development, timely material sourcing, cost negotiation, inventory control, and ensuring zero delays due to material shortages. The candidate must have strong coordination skills, attention to detail, and the ability to support seamless project execution.
Key Responsibilities
1. Procurement & Material Management
Ensure end-to-end procurement of all materials as per BOQ, drawings, and project sequence.
Place purchase orders on time as per project schedule and ensure delivery aligns with site requirements.
Coordinate with the design and project teams to ensure correct specifications and quality standards.
Maintain strict zero-production-loss and zero-material-shortage policy across projects.
Reduce the number of stockouts by effective planning and forecasting.
2. Vendor Management
Develop, manage, and upgrade vendor base—moving vendors from C to B and B to A categories.
Conduct vendor assessments, negotiate competitive pricing, and build long-term vendor relationships.
Identify new vendors for better pricing, quality, and faster delivery cycles.
3. Cost Optimization & Negotiation
Achieve cost savings through negotiation and strategic sourcing, especially for capital and bulk procurement.
Continuously track market rates for plywood, laminates, hardware, gypsum, electrical, modular, etc.
Reduce inventory of slow-moving and non-moving items without affecting project flow.
4. Inventory & Logistics
Monitor inventory levels and initiate purchase requests proactively.
Optimize delivery cycle time and reduce delays through proper logistics and transportation management.
Ensure all purchase orders are delivered on time as per project requirements.
5. Reporting & Compliance
Generate monthly MIS reports covering procurement status, vendor comparisons, cost savings, pending orders, and inventory health.
Maintain documentation of purchase orders, vendor agreements, delivery challans, GRNs, and warranty records.
Ensure adherence to company policies, budgets, and audit guidelines.
6. Internal Coordination & Customer Satisfaction
Increase internal customer satisfaction score by supporting project teams with accurate material delivery.
Coordinate with design, project, accounts, and site teams to ensure smooth project operations.
Address and reduce the number of complaints from internal stakeholders regarding procurement delays or quality issues.
7. Planning & Team Development
Participate in succession planning and help build a strong procurement team.
Train junior staff on vendor management, purchase systems, and documentation processes.
Required Skills & Qualifications
Graduate or Diploma in Supply Chain Management / Procurement / Civil / Interior / Commerce.
3–7 years experience in interior or construction procurement.
Strong negotiation and vendor management skills.
Familiarity with materials such as plywood, laminates, electrical items, tiles, sanitary, hardware, glass, ACP, lighting, etc.
Good knowledge of procurement systems, Excel, and MIS reporting.
Strong communication, follow-up, and deadline management abilities.
Job Type: Full-time
Pay: ₹60,000.00 - ₹80,000.00 per month
Work Location: In person
